Event Logistics Coordinator - Nelspruit

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 201,000 - 335,000; Full time

Benefits offered by this job

Flexible hybrid work

On-site event exposure

Job summary

Placements24 is seeking an Event Logistics Coordinator to manage the logistical aspects of events in and around Nelspruit. This on-site role covers venue setup, AV, catering, staffing, and on-site support, with planning and administrative tasks handled remotely as needed.

You will work with the events team to bring creative visions to life, develop detailed timelines, coordinate vendors, manage budgets, and ensure seamless delivery across a hybrid work model; weekend availability is required for

Qualifications

• 2+ years of experience in event logistics, operations, or a similar coordination role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Strong negotiation and vendor management skills.
• Excellent organizational and time-management abilities.
• Proficiency in event management software and standard office applications.
• Ability to work in a hybrid model, including weekend availability for events.

Responsibilities

• Coordinate all logistical elements for events, including venue setup, AV, catering, and staffing.
• Source, negotiate with, and manage relationships with various event vendors.
• Develop and maintain detailed event timelines and schedules.
• Oversee on-site event execution, ensuring all logistical aspects are managed effectively.
• Manage event budgets related to logistics and supplies.
• Troubleshoot and resolve logistical challenges that arise during events.

Skills

Event logistics

Vendor management

Time management

Organizational skills

Negotiation

Budgeting

Tools

Event management software

MS Office

Job description

About the Role

Our client is seeking a highly organized and efficient Event Logistics Coordinator to manage the logistical aspects of events in and around Nelspruit . This role is essential for ensuring that all events run smoothly from a planning and execution standpoint, covering everything from venue setup to vendor coordination and on-site support. You will work closely with the event planning team to bring creative visions to life, managing timelines and resources effectively. The role requires on-site presence for event execution and vendor liaison, balanced with remote work for planning, coordination, and administrative tasks, ensuring seamless event delivery.

Key Responsibilities

• Coordinate all logistical elements for events, including venue setup, AV, catering, and staffing.
• Source, negotiate with, and manage relationships with various event vendors.
• Develop and maintain detailed event timelines and schedules.
• Oversee on-site event execution, ensuring all logistical aspects are managed effectively.
• Manage event budgets related to logistics and supplies.
• Troubleshoot and resolve logistical challenges that arise during events.

Requirements

• 2+ years of experience in event logistics, operations, or a similar coordination role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Strong negotiation and vendor management skills.
• Excellent organizational and time-management abilities.
• Proficiency in event management software and standard office applications.
• Ability to work in a hybrid model , including weekend availability for events.

Benefits

• Competitive contract rate.
• Opportunity to work on diverse and exciting events in the Nelspruit area.
• Gain valuable experience in event logistics and management.
• Networking opportunities within the events industry.
• Flexible working arrangements within the hybrid structure.