Event Coordinator - Corporate & Social

Placements24; Klerksdorp; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Diverse and prestigious events

Professional development

Collaborative environment

Job summary

Placements24 in Klerksdorp is seeking a detail-oriented Event Coordinator to plan and manage corporate and social events from concept to wrap-up, ensuring flawless execution and adherence to budget.

You will coordinate with clients and vendors, develop run sheets, manage timelines, and oversee setup, with strong organizational, negotiation, and communication skills.

The role offers a collaborative environment and opportunities for professional development.

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Strong organizational and project management skills.
• Excellent negotiation and vendor management capabilities.
• Exceptional communication and interpersonal skills.
• Proficiency with event management software and standard office applications.

Responsibilities

• Plan, organize, and execute a wide range of events, including corporate functions, conferences, weddings, and private parties.
• Coordinate with clients to understand their event requirements, objectives, and budget, offering creative solutions.
• Source and manage relationships with vendors, including caterers, decorators, AV suppliers, and entertainment.
• Develop event timelines, floor plans, and run sheets to ensure smooth event flow.
• Oversee event setup, execution, and breakdown, ensuring all details are handled efficiently and professionally.
• Manage event budgets, track expenses, and process invoices in a timely manner.

Skills

Organizational skills

Vendor management

Communication

Project management

Client relationship building

Tools

Event management software

MS Office

Job description

About the Role

Our client is seeking a detail-oriented and proactive Event Coordinator to join their team in Klerksdorp , managing a variety of corporate and social events. You will be responsible for the end-to-end planning and execution of events, ensuring they are delivered smoothly, within budget, and to the highest standards. This role requires exceptional organizational abilities, strong vendor management skills, and a commitment to creating memorable experiences for clients and their guests, ensuring every detail is meticulously managed from initial concept to final wrap-up, providing seamless event execution.

Key Responsibilities

• Plan, organize, and execute a wide range of events, including corporate functions, conferences, weddings, and private parties.
• Coordinate with clients to understand their event requirements, objectives, and budget, offering creative solutions.
• Source and manage relationships with vendors, including caterers, decorators, AV suppliers, and entertainment.
• Develop event timelines, floor plans, and run sheets to ensure smooth event flow.
• Oversee event setup, execution, and breakdown, ensuring all details are handled efficiently and professionally.
• Manage event budgets, track expenses, and process invoices in a timely manner.

Requirements

• Proven experience as an Event Coordinator or in a similar role, with a portfolio of successful events.
• Excellent organizational and project management skills, with meticulous attention to detail.
• Strong negotiation and vendor management capabilities.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Proficiency in event management software and standard office applications.
• Ability to work under pressure and adapt to changing event needs.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunities to work on diverse and prestigious events.
• Exposure to all facets of event planning and management.
• Professional development and training opportunities.
• A collaborative and dynamic work environment.