Event Coordinator - Sports & Leisure

Placements24; George; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Exciting events

Professional development

Travel expenses

Team building

Job summary

Placements24 is seeking an Event Coordinator in George, Western Cape, to lead end-to-end planning and execution of sports and leisure events. The role blends on-site event execution with remote planning, collaborating with vendors, venues, and the marketing team to drive attendance and ensure top-notch attendee experiences.

You will manage budgets, timelines, and logistics, while maintaining strong stakeholder relationships and conducting post-event evaluations to identify improvements.

Qualifications

• Proven experience in event planning and coordination, preferably within the sports or leisure industry.
• Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• A degree or diploma in Event Management, Hospitality, Marketing, or a related field is advantageous.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Must be comfortable working both remotely and on-site in George, Western Cape.

Responsibilities

• Plan, coordinate, and execute a diverse range of sports and leisure events, ensuring adherence to budgets, timelines, and quality standards.
• Liaise with vendors, venues, and service providers to secure necessary resources and ensure smooth logistical arrangements.
• Develop event marketing materials and promotional strategies in collaboration with the marketing team to drive attendance and engagement.
• Manage on-site event operations, including registration, attendee support, volunteer coordination, and crisis management.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports to identify areas for improvement.
• Maintain accurate event records, including budgets, participant data, and vendor contracts.
• Foster positive relationships with stakeholders, including participants, sponsors, and community partners.

Skills

Event planning

Project management

Communication

Vendor liaison

Office software

Event coordination

Education

Event Management degree

Tools

Event management software

MS Office

Job description

About the Role

Our client is actively seeking a dynamic and organized Event Coordinator specializing in the sports and leisure sector to join their vibrant team. This role requires a blend of on-site presence for critical event execution and remote flexibility for planning and coordination. Based in the scenic city of George, Western Cape , you will be responsible for the end-to-end management of various sporting events, from conception through to post-event analysis. This position offers an exciting opportunity to contribute to the growth and success of prominent sporting initiatives, ensuring seamless operations and exceptional attendee experiences. You will be working with a passionate team dedicated to bringing high-quality sporting and leisure activities to the community and beyond.

Key Responsibilities

• Plan, coordinate, and execute a diverse range of sports and leisure events, ensuring adherence to budgets, timelines, and quality standards.
• Liaise with vendors, venues, and service providers to secure necessary resources and ensure smooth logistical arrangements.
• Develop event marketing materials and promotional strategies in collaboration with the marketing team to drive attendance and engagement.
• Manage on-site event operations, including registration, attendee support, volunteer coordination, and crisis management.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports to identify areas for improvement.
• Maintain accurate event records, including budgets, participant data, and vendor contracts.
• Foster positive relationships with stakeholders, including participants, sponsors, and community partners.

Requirements

• Proven experience in event planning and coordination, preferably within the sports or leisure industry.
• Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• A degree or diploma in Event Management, Hospitality, Marketing, or a related field is advantageous.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Must be comfortable working both remotely and on-site in George, Western Cape .
• A proactive approach to problem-solving and a keen eye for detail.

Benefits

• A competitive annual salary of R .
• Hybrid work model offering flexibility between remote and on-site work.
• Opportunity to work on exciting and high-profile sporting events.
• Professional development and training opportunities.
• Travel expenses covered for on-site event support.
• Team-building events and a collaborative work environment.