Event Coordinator - Sports & Leisure

Placements24; Klerksdorp; Hybrid; ZAR 260,000 - 400,000; Full time

Job summary

Placements24 in Klerksdorp, North West, seeks a creative and detail‑oriented Event Coordinator to plan, execute and manage a wide range of sports and leisure events from local tournaments to regional competitions.

You will coordinate logistics (venue, permits, AV), manage budgets and timelines, negotiate with vendors, liaise with clients and sponsors, and deliver post‑event reports to ensure quality and value.

Qualifications

• Proven experience in event planning and coordination, preferably within the sports or leisure industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong budget management and negotiation skills.
• Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively both independently and as part of a team in a hybrid work model.
• A degree or diploma in Event Management, Marketing, Hospitality, or a related field is advantageous.
• Flexibility to work evenings and weekends as required by event schedules.
• Passion for sports and a keen eye for detail.

Responsibilities

• Plan and execute a variety of sports and leisure events, from concept development to post-event analysis.
• Coordinate all event logistics including venue selection, scheduling, permits, and audiovisual requirements.
• Manage event budgets, track expenses, and ensure cost-effectiveness.
• Source, negotiate with, and manage vendors and suppliers, ensuring quality and timely delivery of services.
• Develop and implement marketing and promotional strategies for events.
• Liaise with clients, participants, sponsors, and volunteers to ensure clear communication and satisfaction.
• Oversee event setup, on-site management, and breakdown.
• Develop and implement contingency plans to address any unforeseen issues during events.
• Prepare post-event reports, including financial summaries and feedback analysis.

Skills

Event coordination

Budget management

Vendor negotiation

Stakeholder communication

Multitasking

Team collaboration

Hybrid work adaptability

Attention to detail

Education

Event Management degree

Diploma in related field

Tools

Event management software

Microsoft Office

Scheduling tools

Job description

About the Role

Our client, a dynamic event management company specializing in sports and leisure activities, is seeking a creative and detail-oriented Event Coordinator for their operations in Klerksdorp, North West . This role involves the planning, execution, and management of a diverse range of sporting events, from local tournaments to larger regional competitions. The ideal candidate will have a passion for sports, excellent organizational skills, and the ability to manage multiple projects simultaneously in a fast-paced environment. You will be responsible for coordinating logistics, managing vendors, liaising with stakeholders, and ensuring the seamless delivery of high-quality events. This hybrid role allows for a blend of office-based and remote work, providing flexibility while maintaining essential team collaboration. Your contributions will be vital in ensuring the success of thrilling sporting and leisure experiences in the Klerksdorp area.

Key Responsibilities

• Plan and execute a variety of sports and leisure events, from concept development to post-event analysis.
• Coordinate all event logistics, including venue selection, scheduling, permits, and audiovisual requirements.
• Manage event budgets, track expenses, and ensure cost-effectiveness.
• Source, negotiate with, and manage vendors and suppliers, ensuring quality and timely delivery of services.
• Develop and implement marketing and promotional strategies for events.
• Liaise with clients, participants, sponsors, and volunteers to ensure clear communication and satisfaction.
• Oversee event setup, on-site management, and breakdown.
• Develop and implement contingency plans to address any unforeseen issues during events.
• Prepare post-event reports, including financial summaries and feedback analysis.

Requirements

• Proven experience in event planning and coordination, preferably within the sports or leisure industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong budget management and negotiation skills.
• Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively both independently and as part of a team in a hybrid work model.
• A degree or diploma in Event Management, Marketing, Hospitality, or a related field is advantageous.
• Flexibility to work evenings and weekends as required by event schedules.
• Passion for sports and a keen eye for detail.

Benefits

Our client offers a competitive contract rate, along with opportunities to gain extensive experience in the exciting world of sports event management. This role provides a flexible hybrid working arrangement, allowing for a healthy work-life balance. You will be part of a collaborative and energetic team, contributing to memorable events in Klerksdorp, North West . Professional development opportunities are available for dedicated individuals looking to grow their careers in event coordination.