Event Coordinator - Sports & Leisure

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Networking opportunities

Professional development

Job summary

Placements24 is seeking an energetic Event Coordinator to lead planning and execution of sports and leisure events in Stellenbosch, from concept through post-event analysis. You will manage multiple projects in a fast-paced environment, ensuring exceptional guest satisfaction.

You will liaise with vendors, manage budgets, coordinate volunteers, and oversee on-site operations across sporting competitions, community festivals, and corporate functions in a vibrant Stellenbosch community.

Qualifications

• Proven experience as an Event Coordinator or in a similar event management role.
• Strong organizational skills and the ability to manage multiple projects and deadlines concurrently.
• Excellent communication, negotiation, and interpersonal skills.
• Experience with event budgeting and financial management.
• Proficiency in event management software and standard office applications.
• A genuine interest and understanding of the Leisure & Sports industry.

Responsibilities

• Plan, organize, and execute a wide range of sports and leisure events, ensuring all logistical aspects are managed efficiently.
• Liaise with vendors, suppliers, and venue managers to secure services and manage contracts.
• Develop event timelines, budgets, and operational plans, ensuring adherence to financial constraints and objectives.
• Coordinate event staffing, including volunteers and temporary staff, providing clear direction and support.
• Manage on-site event operations, troubleshooting any issues that arise to ensure smooth running.
• Conduct post-event evaluations, gather feedback, and prepare detailed reports for review.

Skills

Event coordination

Budgeting

Vendor management

Staffing

On-site operations

Post-event reporting

Tools

Event management software

MS Office

Job description

About the Role

Our client is seeking a detail-oriented and energetic Event Coordinator to join their dynamic team, focusing on sports and leisure events in Stellenbosch . This role is perfect for someone passionate about bringing memorable experiences to life, managing everything from initial planning stages to post-event analysis. You will work across a variety of events, including sporting competitions, community festivals, and corporate functions, ensuring seamless execution and exceptional guest satisfaction. This position requires a proactive approach to managing multiple projects simultaneously in a fast-paced environment.

Key Responsibilities

• Plan, organize, and execute a wide range of sports and leisure events, ensuring all logistical aspects are managed efficiently.
• Liaise with vendors, suppliers, and venue managers to secure services and manage contracts.
• Develop event timelines, budgets, and operational plans, ensuring adherence to financial constraints and objectives.
• Coordinate event staffing, including volunteers and temporary staff, providing clear direction and support.
• Manage on-site event operations, troubleshooting any issues that arise to ensure smooth running.
• Conduct post-event evaluations, gather feedback, and prepare detailed reports for review.

Requirements

• Proven experience as an Event Coordinator or in a similar event management role.
• Strong organizational skills and the ability to manage multiple projects and deadlines concurrently.
• Excellent communication, negotiation, and interpersonal skills.
• Experience with event budgeting and financial management.
• Proficiency in event management software and standard office applications.
• A genuine interest and understanding of the Leisure & Sports industry.

Benefits

• Competitive salary and performance incentives.
• Hybrid work model offering flexibility.
• Opportunities for professional development and networking within the events industry.
• Be part of exciting events in the vibrant community of Stellenbosch .
• Collaborative team environment and exposure to diverse event types.