Senior Event Coordinator - Sports

Placements24; Bloemfontein; Hybrid; ZAR 420,000 - 700,000; Full time

Benefits offered by this job

Remote work

Competitive remuneration

Job summary

Placements24 seeks a Senior Event Coordinator to plan and execute a portfolio of sporting events from a remote capacity across South Africa. You will manage budgets, vendors, and logistics while coordinating with internal teams and external partners to deliver exceptional attendee experiences.

The role requires 6+ years in event planning, a bachelor’s in a related field, and strong skills in budgeting, marketing, and stakeholder management.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing or related field.
• 6+ years of experience in event planning and coordination, with focus on sports events.
• Proven ability to manage multiple events under tight deadlines.
• Strong budgeting, negotiation and vendor management skills.
• Excellent event marketing and promotional strategy knowledge.
• Outstanding organizational, project and time-management abilities.
• Proficiency in event management software and MS Office.
• Excellent communication and problem-solving skills.
• Ability to work independently in a remote team.

Responsibilities

• Plan, organize, and execute a portfolio of sporting events from concept to post-event evaluation.
• Manage event budgets with cost-effectiveness and accurate tracking.
• Liaise with venues, suppliers and vendors and negotiate contracts.
• Coordinate all logistics including scheduling, staffing, transport, and catering.
• Develop event marketing and communication plans to drive attendance and engagement.
• Manage registration processes and attendee communications.
• Oversee on-site event operations with local support as needed, resolving issues.
• Liaise with sports bodies and stakeholders for compliance and alignment.
• Develop risk management and contingency plans for all events.
• Conduct post-event analysis and prepare comprehensive stakeholder reports.

Skills

Budgeting

Negotiation

Vendor management

Event marketing

Stakeholder management

Project management

Time management

Communication

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a key player in the Leisure & Sports domain, is seeking a highly organized and experienced Senior Event Coordinator to manage and execute a diverse range of sporting events from a remote capacity. This role is perfect for a meticulous planner with a proven track record in event logistics, stakeholder management, and budget oversight. You will be responsible for the end-to-end coordination of sporting events, ensuring seamless execution and exceptional attendee experiences. Working remotely, you will collaborate with various internal teams and external partners to bring events to life. The ideal candidate is adaptable, proactive, and thrives in a fast-paced environment, with a passion for sports and a talent for bringing complex projects to fruition. This is a fantastic opportunity to leverage your event management expertise within the exciting world of sports, contributing to high-profile initiatives across South Africa .

Key Responsibilities

• Plan, organize, and execute a portfolio of sporting events, from initial concept to post-event evaluation.
• Manage event budgets, ensuring cost-effectiveness and accurate financial tracking.
• Liaise with venue providers, suppliers, and vendors to secure services and negotiate contracts.
• Coordinate all logistical aspects, including scheduling, staffing, transportation, and catering.
• Develop comprehensive event marketing and communication plans to drive attendance and engagement.
• Manage registration processes and attendee communications.
• Oversee on-site event operations (through local support where applicable), ensuring smooth running and problem resolution.
• Liaise with sports governing bodies and event stakeholders to ensure compliance and alignment.
• Develop risk management plans and contingency strategies for all events.
• Conduct post-event analysis, gathering feedback and preparing comprehensive reports for stakeholders.

Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 6 years of experience in event planning and coordination, with a significant focus on sports events.
• Demonstrated success in managing multiple events simultaneously, often under tight deadlines.
• Excellent budgeting, negotiation, and vendor management skills.
• Strong understanding of event marketing and promotional strategies.
• Exceptional organizational, project management, and time-management skills.
• Proficiency in event management software and Microsoft Office Suite.
• Excellent communication, interpersonal, and problem-solving abilities.
• Ability to work independently and effectively in a remote team setting.
• A passion for sports and a creative approach to event design and execution in Bloemfontein .

Benefits

This contractor position offers a competitive remuneration package, providing flexibility and the opportunity to work on exciting projects within the Leisure & Sports sector. You will gain valuable experience with diverse events across South Africa and contribute to the success of a dynamic organization. Remote work allows for a great work-life balance.