Event Coordinator - Sports & Recreation

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Contract extension

Competitive remuneration

Diverse events

Networking opportunities

Flexible working

Performance incentives

Job summary

Placements24 in Mossel Bay, Western Cape, seeks an organized and creative Event Coordinator to lead diverse sports and recreational events. You will plan, budget, coordinate with sponsors and authorities, and oversee on-site execution to deliver memorable experiences for participants and spectators.

You will manage registrations, lead a team of volunteers, and ensure post-event analyses are conducted for continuous improvement. Hybrid role with remote planning and essential on-site duties.

Qualifications

• 3+ years experience as an Event Coordinator or similar role.
• Proven ability to plan and execute events from concept to completion.
• Strong budgeting and financial management skills.
• Excellent communication, negotiation and interpersonal skills.

Responsibilities

• Conceptualize, plan, and manage logistics for sports and recreational events.
• Develop event budgets and monitor expenditures to meet targets.
• Source and negotiate with vendors, suppliers and contractors.
• Coordinate with authorities to obtain permits and ensure compliance.
• Create marketing materials to boost participation and awareness.
• Recruit, train and supervise staff and volunteers.
• Oversee on-site execution and resolve issues during events.
• Collect feedback and produce post-event reports.

Skills

Event planning

Budgeting

Vendor negotiation

Stakeholder management

Project management

Tools

MS Office

Event management software

Job description

About the Role

Our client is seeking a highly organized and creative Event Coordinator to manage and execute a diverse range of sports and recreational events in Mossel Bay, Western Cape. This role is pivotal in conceptualizing, planning, and delivering memorable experiences for participants and spectators alike. The successful candidate will be responsible for all aspects of event management, from initial planning and budgeting to on-site execution and post-event analysis. You will liaise with various stakeholders, including sponsors, vendors, local authorities, and volunteer teams, ensuring seamless coordination and successful outcomes. This position demands excellent project management skills, a keen eye for detail, and the ability to thrive in a fast-paced environment. If you have a passion for sports, community engagement, and creating impactful events, this is an exciting opportunity to contribute to the vibrant lifestyle offerings in Mossel Bay. The hybrid nature of this role allows for effective remote planning and coordination alongside crucial on-site event management.

Key Responsibilities

• Conceptualize, plan, and manage all logistics for sports and recreational events, including fun runs, tournaments, fitness challenges, and community sports days.
• Develop detailed event budgets and manage expenditures to ensure financial targets are met.
• Source and negotiate with vendors, suppliers, and contractors for event services and equipment.
• Coordinate with local authorities and stakeholders to obtain necessary permits and ensure compliance.
• Develop marketing and promotional materials to drive event participation and awareness.
• Recruit, train, and manage event staff and volunteers.
• Oversee on-site event execution, troubleshooting any issues that arise to ensure smooth operations.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports on event success and areas for improvement.
• Manage participant registration processes and ensure effective communication with attendees.
• Foster strong relationships with sponsors and partners to secure event support and funding.

Requirements

• Proven experience (3+ years) as an Event Coordinator, preferably within the sports or recreation industry.
• Demonstrated success in managing events from concept to completion.
• Excellent project management, organizational, and time-management skills.
• Strong budgeting and financial management capabilities.
• Exceptional communication, negotiation, and interpersonal skills.
• Ability to work effectively under pressure and manage multiple projects simultaneously.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving abilities.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A genuine passion for sports and community events in Mossel Bay, Western Cape.

Benefits

• Contract duration with potential for extension based on performance and event schedules.
• Competitive remuneration package of R , commensurate with experience.
• Opportunity to work on diverse and engaging events.
• Gain valuable experience in a dynamic sector.
• Network with key industry professionals and community leaders.
• Flexible working arrangements contributing to work-life balance.
• Performance-based incentives for successful event outcomes.