Event Coordinator - Sports & Leisure

Placements24; Noord-Kaap; Hybrid; ZAR 167,000 - 279,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Placements24 is seeking an experienced Event Coordinator to plan and execute a variety of sporting and leisure events from concept to post-event analysis. Based around Kimberley, Northern Cape, the role demands strong planning, budgeting, and vendor coordination in a fast-paced environment.

You will manage budgets, coordinate with suppliers, and ensure seamless on-site operations, with hybrid work flexibility and opportunities to grow within the Leisure & Sports sector.

Qualifications

• Minimum 3+ years of experience in event planning and coordination, preferably in sports or leisure.
• Demonstrated budgeting and cost-control experience.
• Strong written and verbal communication and interpersonal skills.
• Proficiency in event management software and MS Office suite.

Responsibilities

• Plan, organize, and execute sporting and leisure events, ensuring they run smoothly and efficiently.
• Develop event budgets and manage expenditures within allocated resources.
• Coordinate with vendors, suppliers, and stakeholders to secure services and resources.
• Manage event logistics, including venue setup, staffing, ticketing, and participant registration.
• Develop event marketing and promotional materials in collaboration with the marketing team.
• Oversee on-site event operations, ensuring safety and customer service excellence.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain relationships with venues, sponsors, and community partners.
• Stay updated on event management best practices and industry trends.
• Troubleshoot and resolve issues before, during, or after events.

Skills

Event planning

Budget management

Vendor coordination

Communication skills

MS Office

Job description

About the Role

Our client, a dynamic organization within the Leisure & Sports sector, is seeking a highly organized and detail-oriented Event Coordinator to manage and execute a variety of sporting and leisure events. Based in Kimberley, Northern Cape , this role requires a proactive individual with excellent planning, communication, and logistical skills. You will be responsible for the entire lifecycle of event planning, from conceptualization and budgeting to on-site execution and post-event analysis. This is a fantastic opportunity to contribute to memorable experiences for participants and spectators alike, working within a collaborative and fast-paced environment. Your role will be key to ensuring the success of events hosted across the region.

Key Responsibilities

• Plan, organize, and execute sporting and leisure events, ensuring they run smoothly and efficiently.
• Develop event budgets and manage expenditures within allocated resources.
• Coordinate with vendors, suppliers, and stakeholders to secure necessary services and resources.
• Manage event logistics, including venue setup, staffing, ticketing, and participant registration.
• Develop event marketing and promotional materials in collaboration with the marketing team.
• Oversee on-site event operations, ensuring safety and providing excellent customer service.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain strong relationships with event venues, sponsors, and community partners.
• Stay updated on event management best practices and industry trends.
• Troubleshoot and resolve any issues that arise before, during, or after an event.

Requirements

• Proven experience (3+ years) in event planning and coordination, preferably within the sports or leisure industry.
• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Budget management experience.
• A proactive approach to problem-solving and decision-making.
• Passion for sports and creating engaging event experiences.
• Relevant certifications in event management or project management are a plus.

Benefits

• This role offers a competitive contract rate, with opportunities for extension based on performance and project needs.
• You will gain valuable experience in managing diverse events within the Leisure & Sports sector.
• Our client provides a supportive work environment and opportunities for professional growth.
• The hybrid work arrangement allows for effective management of both remote planning and on-site execution in and around Kimberley .
• Join a team that is passionate about delivering exceptional sports and leisure experiences.