Event Coordinator - Sports & Entertainment

Placements24; Sandton; Hybrid; ZAR 180,000 - 300,000; Full time

Job summary

Placements24 is seeking a meticulous Event Coordinator in Sandton, Gauteng, to support planning, organization, and execution of a wide range of events from sports to entertainment showcases. The role involves vendor liaison, on-site operations, and ensuring events run smoothly within budget.

The ideal candidate is highly organized with excellent communication skills and a passion for events. This hybrid position offers a blend of office work and on-site event management in a dynamic team

Qualifications

• Experience coordinating sports or entertainment events.
• Strong planning, organizational and multitasking abilities.
• Excellent written and verbal communication; able to liaise with clients and vendors.

Responsibilities

• Assist in planning and coordination of sports and entertainment events.
• Manage event logistics including venue sourcing, vendor selection, and contracts.
• Liaise with clients, sponsors, and stakeholders throughout the event lifecycle.
• Develop event timelines, run sheets and operational plans.
• Oversee on-site event execution and troubleshoot issues.
• Manage budgets, track expenses and process invoices.
• Coordinate staffing and volunteers for events.
• Ensure health, safety and security compliance at venues.
• Support marketing and promotional activities for events.
• Prepare post-event analysis and feedback reports.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Negotiation

Budget management

Problem solving

Team player

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a dynamic event management company with a strong focus on sports and entertainment, is seeking a meticulous and creative Event Coordinator based in Sandton, Gauteng . This role will involve supporting the planning, organization, and execution of a wide range of events, from large-scale sporting competitions to exclusive entertainment showcases. The Coordinator will work closely with senior management to manage logistics, liaise with clients and vendors, oversee on-site operations, and ensure all events are delivered seamlessly and within budget. The ideal candidate will be highly organized, possess excellent communication skills, and have a genuine passion for the sports and entertainment industries. This hybrid role offers a blend of office-based and on-site event management.

Key Responsibilities

• Assist in the planning and coordination of all aspects of sports and entertainment events.
• Manage event logistics, including venue sourcing, vendor selection, and contract negotiation.
• Liaise effectively with clients, sponsors, and stakeholders throughout the event lifecycle.
• Develop event timelines, run sheets, and detailed operational plans.
• Oversee on-site event execution, ensuring smooth operations and troubleshooting any issues.
• Manage event budgets, track expenses, and process invoices.
• Coordinate staffing and volunteer requirements for events.
• Ensure compliance with health, safety, and security regulations at all event venues.
• Assist with marketing and promotional activities for events.
• Conduct post-event analysis and prepare reports on event success and feedback.

Requirements

• Proven experience as an Event Coordinator or in a similar role, with a focus on sports or entertainment events.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication, interpersonal, and negotiation skills.
• Experience in budget management and financial tracking.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in MS Office Suite and familiarity with event management software.
• A flexible approach to working hours, including evenings, weekends, and public holidays as required by event schedules.
• A proactive and problem-solving attitude.
• Passion for the sports and entertainment industries.
• Team player with the ability to work independently.

Benefits

This role offers a competitive salary and benefits package, reflecting your experience and contribution to successful event delivery in Sandton, Gauteng . You will gain valuable experience working on high-profile sports and entertainment events. Our client provides a supportive and collaborative work environment with opportunities for professional development. Join a passionate team dedicated to creating memorable experiences for audiences and participants alike. Enjoy the dynamic pace and exciting challenges of the event industry.