Senior Event Coordinator - Sports

Placements24; Benoni; On-site; ZAR 480,000 - 760,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contribution

Generous paid time off

Professional development opportunities

Job summary

Placements24 in Benoni, Gauteng, is seeking a highly organized and proactive Senior Event Coordinator to manage a portfolio of sports events. You will oversee planning, budgeting, vendor coordination, and on-site execution to deliver memorable event experiences.

The role requires 6+ years in event planning, strong leadership, and excellent communication. Flexibility for evenings, weekends, and travel is expected to meet event schedules.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, Sports Management, or a related field.
• Minimum of 6 years of experience in event planning and coordination, with a focus on sports events.
• Proven experience in budget management, vendor negotiation, and project management.
• Excellent organizational, time management, and problem-solving skills.
• Strong understanding of marketing principles and experience in event promotion.
• Exceptional communication, interpersonal, and leadership abilities.

Responsibilities

• Plan, organize, and execute a variety of sports events, ensuring all logistical aspects are managed efficiently.
• Develop event budgets, monitor expenditures, and ensure financial targets are met.
• Source and manage relationships with vendors, suppliers, and contractors, negotiating favorable terms.
• Coordinate event logistics, including venue selection, scheduling, permits, and staffing.
• Develop comprehensive event marketing and promotional plans to maximize attendance and engagement.
• Liaise with sponsors to ensure fulfillment of contractual obligations and enhance their event experience.
• Manage on-site event operations, including setup, registration, volunteer coordination, and troubleshooting.
• Develop and implement risk management plans and emergency procedures for all events.
• Conduct post-event evaluations, gather feedback, and prepare detailed reports on event success and areas for improvement.
• Maintain clear and consistent communication with all internal and external stakeholders throughout the event lifecycle.
• Stay updated on industry trends and best practices in event management.
• Contribute to the strategic planning and development of future event initiatives.

Skills

Organizational skills

Time management

Problem-solving

Communication

Interpersonal skills

Leadership

Event management software

Microsoft Office

Education

Bachelor's degree in Event Management, Hospitality, Marketing, Sports Management, or related field

Tools

Event management software

Microsoft Office Suite

Job description

About the Role

Our client, a distinguished name in the Leisure & Sports sector, is looking for a highly organized and proactive Senior Event Coordinator to manage and execute a portfolio of sports events in Benoni, Gauteng . This role is crucial for delivering memorable and seamless events, from initial planning and budgeting to on-site execution and post-event analysis. The Senior Event Coordinator will work closely with stakeholders, sponsors, vendors, and internal teams to ensure all events meet high standards of quality and participant satisfaction. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a proven ability to manage multiple complex projects simultaneously. This is an excellent opportunity for a seasoned event professional to contribute to the vibrant sporting scene in Benoni and showcase their expertise in event management within a dynamic industry. Join our client's team and play a key role in bringing exciting sporting events to life.

Key Responsibilities

• Plan, organize, and execute a variety of sports events, ensuring all logistical aspects are managed efficiently.
• Develop event budgets, monitor expenditures, and ensure financial targets are met.
• Source and manage relationships with vendors, suppliers, and contractors, negotiating favorable terms.
• Coordinate event logistics, including venue selection, scheduling, permits, and staffing.
• Develop comprehensive event marketing and promotional plans to maximize attendance and engagement.
• Liaise with sponsors to ensure fulfillment of contractual obligations and enhance their event experience.
• Manage on-site event operations, including setup, registration, volunteer coordination, and troubleshooting.
• Develop and implement risk management plans and emergency procedures for all events.
• Conduct post-event evaluations, gather feedback, and prepare detailed reports on event success and areas for improvement.
• Maintain clear and consistent communication with all internal and external stakeholders throughout the event lifecycle.
• Stay updated on industry trends and best practices in event management.
• Contribute to the strategic planning and development of future event initiatives.

Requirements

• A Bachelor's degree in Event Management, Hospitality, Marketing, Sports Management, or a related field.
• A minimum of 6 years of experience in event planning and coordination, with a strong focus on sports events.
• Proven experience in budget management, vendor negotiation, and project management.
• Excellent organizational, time management, and problem-solving skills.
• Strong understanding of marketing principles and experience in event promotion.
• Exceptional communication, interpersonal, and leadership abilities.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings, weekends, and travel as required by event schedules.
• Proficiency in event management software and Microsoft Office Suite.
• A passion for sports and a dedication to delivering high-quality event experiences.
• Experience within the Leisure & Sports industry is highly desirable.

Benefits

Our client offers a competitive salary package commensurate with experience and the scope of responsibilities.

• A comprehensive benefits package, encompassing medical aid and a retirement fund contribution.
• Employees benefit from generous paid time off and opportunities for professional development, including advanced event management training.

This position provides the rewarding experience of managing high-profile sporting events in Benoni and the surrounding Gauteng region, contributing to the local community and the broader Leisure & Sports sector.

Join a dynamic and supportive team dedicated to excellence in event delivery.