Lead Event Coordinator - Sports & Entertainment

Placements24; Randburg; Hybride; ZAR 420 000 - 620 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Health insurance

Paid time off

Résumé du poste

Placements24 seeks an experienced Lead Event Coordinator in Randburg, Gauteng. You will oversee planning, budgeting, vendor management and client relations for high-profile sports and entertainment events. The role blends on-site leadership with remote planning and administrative tasks to ensure seamless execution.

You will mentor coordinators, liaise with venues, sponsors, and clients, and drive post-event analysis to improve future outcomes. A strong background in event management is essential.

Qualifications

• Minimum 5 years in event planning and management, especially sports/entertainment.
• Proven leadership or supervisory experience guiding a team.
• Track record delivering complex budgets within targets.
• Strong organizational, multitasking and project-management skills.
• Excellent negotiation, vendor relations and client communication.
• Proficient in event management software and standard office apps.

Responsabilités

• Lead planning and execution of diverse events from concept to completion.
• Develop plans, timelines, budgets and resource allocation.
• Mentor junior coordinators and support staff, ensuring quality.
• Coordinate with clients, vendors, sponsors and venues; negotiate contracts.
• Oversee on-site operations: setup, registration, staffing, safety.
• Manage risk, contingency plans and crisis response.
• Analyze post-event performance and report findings.
• Maintain vendor relationships and cost optimization.

Connaissances

Leadership

Budget management

Vendor management

Client relations

Project management

Communication

Formation

Bachelor's degree in Event Management

Outils

MS Office

Event management software

Description du poste

About the Role

Our client, a premier event management company specializing in sports and entertainment, is seeking an experienced Lead Event Coordinator to join their team in Randburg, Gauteng, ZA. This role is pivotal in the successful planning, execution, and post-event analysis of a wide range of high-profile events. The ideal candidate will be a meticulous planner, a proactive problem-solver, and possess exceptional leadership skills to guide a team of event coordinators. You will be responsible for ensuring seamless operations, adhering to strict budgets, and delivering unforgettable experiences for attendees and stakeholders within the vibrant Leisure & Sports sector. This hybrid role combines essential on-site event management with flexible remote planning and administrative tasks, offering a balanced approach to event execution in the bustling Randburg area.

Key Responsibilities

• Lead the planning and execution of diverse sports and entertainment events from conception to completion, managing all logistical aspects.
• Develop detailed event plans, timelines, budgets, and resource allocation strategies, ensuring projects are delivered on time and within financial constraints.
• Supervise and mentor junior event coordinators and support staff, providing guidance and ensuring adherence to quality standards.
• Liaise with clients, vendors, sponsors, and venue management to negotiate contracts, secure services, and ensure clear communication throughout the event lifecycle.
• Oversee on-site event operations, including setup, registration, staffing, security, and breakdown, ensuring a smooth and professional experience.
• Manage risk assessment, contingency planning, and crisis management protocols to address unforeseen challenges effectively.
• Conduct post-event evaluations, gathering feedback, analyzing performance against objectives, and preparing comprehensive reports for stakeholders.
• Manage vendor relationships, including sourcing, negotiation, and performance monitoring, to secure the best possible services and pricing.
• Ensure all events comply with relevant health, safety, and licensing regulations within Randburg, Gauteng, ZA.
• Collaborate with marketing teams to develop promotional strategies and enhance event visibility and attendance.

Requirements

• A minimum of 5 years of progressive experience in event planning and management, with a significant focus on sports and entertainment events.
• Proven experience in a leadership or supervisory role, managing a team of event professionals.
• Demonstrated success in managing complex event budgets and delivering events within financial targets.
• Exceptional organizational, project management, and multitasking skills, with a keen eye for detail.
• Strong negotiation, vendor management, and client relations skills.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in event management software and standard office applications.
• Ability to work flexible hours, including evenings and weekends, and travel as required for event execution.
• A relevant Bachelor's degree or diploma in Event Management, Hospitality, Marketing, or a related field is preferred.
• A passion for the Leisure & Sports industry and a solid understanding of event dynamics within this sector, particularly in the Randburg region.

Benefits

Our client offers a competitive salary, a hybrid work model combining remote flexibility with essential on-site presence, and a comprehensive benefits package including health insurance and paid time off. You will have the opportunity to work on exciting and high-profile events, collaborate with a talented team, and gain significant professional development within a growing organization. This role provides a fantastic platform for career advancement in the dynamic Leisure & Sports event management field in Randburg, Gauteng, ZA.