Corporate Events Coordinator

Placements24; Pietermaritzburg; Hybrid; ZAR 240,000 - 420,000; Full time

Job summary

Placements24 in Pietermaritzburg invites a proactive Corporate Events Coordinator to lead planning and execution of conferences, workshops, product launches and celebrations. The hybrid role blends on-site coordination with remote administration to ensure flawless delivery within budget.

You will manage client and vendor relations, budgets, timelines, logistics, and post-event evaluation, with a strong emphasis on creativity, attention to detail, and clear communication across diverse

Qualifications

• Bachelor degree in Hospitality Management, Marketing, Communications or related field.
• Minimum 3 years of experience in event planning and coordination, preferably in a corporate setting.
• Experience in budget management and vendor negotiations.
• Strong organizational, time management and multitasking abilities.
• Excellent communication and interpersonal skills for diverse stakeholders.

Responsibilities

• Plan and manage all aspects of corporate events from conception to completion.
• Liaise with clients, vendors, and internal teams to define event scope, goals, and requirements.
• Develop event budgets and ensure adherence to financial constraints.
• Source and negotiate with venues, caterers, A/V suppliers, and other vendors.
• Create detailed event timelines, run sheets, and floor plans.
• Oversee event logistics, including registration, accommodation, and transportation.
• Manage on-site event execution, troubleshooting any issues that arise.
• Conduct post-event evaluations, gathering feedback and reporting on outcomes.
• Stay updated on event industry trends and best practices.

Skills

Budget management

Vendor negotiation

Event planning

Client relations

Communication

Education

Bachelor's degree (Hospitality/Marketing/Communications)

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client is seeking a dynamic and organized Corporate Events Coordinator to join their team in Pietermaritzburg, KwaZulu-Natal. This role is responsible for the planning, execution, and management of various corporate events, including conferences, workshops, product launches, and company celebrations. The ideal candidate is a creative problem-solver with exceptional organizational skills and a keen eye for detail, ensuring all events are executed seamlessly and within budget. This is a hybrid position, requiring a balance of on-site coordination and remote administrative tasks, offering flexibility while maintaining essential on-the-ground presence for event success.

Key Responsibilities

• Plan and manage all aspects of corporate events from conception to completion.


• Liaise with clients, vendors, and internal teams to define event scope, goals, and requirements.


• Develop event budgets and ensure adherence to financial constraints.


• Source and negotiate with venues, caterers, A/V suppliers, and other vendors.


• Create detailed event timelines, run sheets, and floor plans.


• Oversee event logistics, including registration, accommodation, and transportation.


• Manage on-site event execution, troubleshooting any issues that arise.


• Conduct post-event evaluations, gathering feedback and reporting on outcomes.


• Stay updated on event industry trends and best practices.

Requirements

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.


• Minimum of 3 years of experience in event planning and coordination, preferably in a corporate setting.


• Demonstrated experience in managing budgets and negotiating with vendors.


• Excellent organizational, time management, and multitasking abilities.


• Strong communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.


• Proficiency in event management software and MS Office Suite.


• Ability to work effectively in a hybrid environment, requiring both on-site presence and remote work.


• Creative thinking and problem-solving skills.


• Flexibility to work irregular hours, including evenings and weekends, as needed for event execution in Pietermaritzburg, KwaZulu-Natal.

Benefits

Our client offers a competitive salary, comprehensive medical and retirement benefits, and a supportive work environment. This hybrid role provides the opportunity to work on exciting projects and develop your event management career. Employees will benefit from professional development opportunities and the chance to create impactful events within the vibrant community of KwaZulu-Natal.