Event Coordinator

Placements24; Soweto; On-site; ZAR 165,000 - 344,000; Full time

Benefits offered by this job

Contract duration with extension

Competitive hourly rate or project pay

Valuable experience in event mgmt

Exposure to diverse events and clients

Networking opportunities in Gauteng

Job summary

Placements24 in Soweto is seeking a highly organized Event Coordinator to support planning, execution and management of diverse events. You will work with the Event Manager and team to coordinate logistics, vendors, and client satisfaction.

The role requires strong organizational skills, attention to detail, and a passion for hospitality. You will handle budgeting, timelines, staff on-site, and post-event reviews, with flexibility for evenings and weekends.

Qualifications

• Must have experience in event coordination or assistance.
• Strong organizational and time-management abilities are essential.
• Excellent communication and interpersonal skills are required.
• Ability to multitask and manage multiple components of a project.

Responsibilities

• Assist in planning and coordination of all aspects of events, including venue selection, catering, and entertainment.
• Manage vendor relationships and negotiate contracts.
• Coordinate event logistics, such as staffing, AV equipment, and transportation.
• Develop event timelines and ensure deadlines are met.
• Liaise with clients to understand needs and provide updates.
• Assist with on-site event execution, managing staff and resolving issues.
• Handle administrative tasks related to event planning, such as budgeting and record-keeping.
• Conduct post-event evaluations and gather feedback.
• Maintain strong communication with internal teams and external stakeholders.
• Contribute creative ideas to enhance event experiences.

Skills

Organizational skills

Time management

Communication

Multitasking

MS Office proficiency

Education

Event management/Marketing/Hospitality qualification

Tools

Microsoft Office Suite

Job description

About the Role Our client, a dynamic event management company based in Soweto, Gauteng , is seeking a highly organized and proactive Event Coordinator. This role will involve assisting in the planning, execution, and management of a variety of events, ensuring they run smoothly and successfully. The Event Coordinator will work closely with the Event Manager and other team members to coordinate logistics, manage vendors, and ensure client satisfaction. We are looking for an individual with excellent organizational skills, a keen eye for detail, and a passion for creating memorable events. This is a great opportunity to gain hands-on experience in event management within the vibrant cultural hub of Soweto .

Key Responsibilities

• Assist in the planning and coordination of all aspects of events, including venue selection, catering, and entertainment.
• Manage vendor relationships and negotiate contracts.
• Coordinate event logistics, such as staffing, AV equipment, and transportation.
• Develop event timelines and ensure adherence to deadlines.
• Liaise with clients to understand their needs and provide updates.
• Assist with on-site event execution, managing staff and resolving issues.
• Handle administrative tasks related to event planning, such as budgeting and record-keeping.
• Conduct post-event evaluations and gather feedback.
• Maintain strong communication channels with internal teams and external stakeholders.
• Contribute creative ideas to enhance event experiences.

Requirements

• Previous experience in event coordination or event assistance, or a related field.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and manage various project components simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A passion for event planning and hospitality.
• Ability to work flexible hours, including evenings and weekends, as event schedules demand.
• Familiarity with the Soweto event scene is a plus.
• A proactive and problem-solving attitude.
• Relevant qualification in event management, marketing, or hospitality is advantageous.

Benefits

• Contract duration with potential for extension.
• Competitive hourly rate or project-based compensation.
• Opportunities to gain valuable experience in event management.
• Exposure to diverse events and clients.
• Networking opportunities within the event industry in Gauteng .