Event Coordinator

Placements24; Benoni; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Travel expenses covered for on-sitedut

Exposure to diverse events

Job summary

Placements24 in Benoni, Gauteng, is seeking a Creative Event Coordinator to assist in planning, coordinating, and delivering a wide range of events from corporate conferences to weddings. The role blends office work with on-site involvement, requiring strong organizational skills, vendor liaison, and budget awareness.

You will collaborate with senior managers, clients, and suppliers to ensure flawless logistics, adherence to timelines, and memorable guest experiences across events in the SA

Qualifications

• High school diploma or equivalent; event management qualification preferred.
• 1-2 years of experience in event planning, coordination, or related role.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills with clients and vendors.
• Proficiency in MS Office Suite and familiarity with event management software.

Responsibilities

• Assist in the planning and coordination of all aspects of events, including venue selection, catering, décor, entertainment, and AV requirements.
• Manage event timelines and ensure all deadlines are met.
• Liaise with clients to understand their event objectives and ensure their vision is brought to life.
• Source and negotiate with vendors and suppliers to secure the best rates and services.
• Assist in budget management, tracking expenses and ensuring events stay within financial parameters.
• Provide on-site support during events, managing logistics and troubleshooting any issues that arise.
• Coordinate event staff and volunteers, ensuring clear roles and responsibilities.
• Prepare event documentation, including proposals, contracts, and post-event reports.
• Maintain accurate event records and databases.
• Contribute creative ideas for event themes, activities, and guest experiences.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

MS Office proficiency

Event management software familiarity

Education

High school diploma

Event Management / Hospitality / Marketing qualification

Tools

Event management software

Job description

About the Role

Our client, a dynamic event management company based in Benoni, Gauteng, ZA , is seeking a creative and highly organized Event Coordinator. This role is responsible for assisting in the planning, execution, and successful delivery of a variety of events, from corporate functions and conferences to social gatherings and weddings. The position operates on a hybrid model, requiring presence in the office and at event venues, with flexibility for remote planning and coordination tasks. The Event Coordinator will work closely with senior event managers, clients, and vendors to ensure all event logistics are handled meticulously, meeting client expectations and budgetary constraints. This is an exciting opportunity for an individual with a passion for events, strong organizational skills, and a desire to build a career in the fast-paced event industry.

Key Responsibilities

• Assist in the planning and coordination of all aspects of events, including venue selection, catering, décor, entertainment, and AV requirements.
• Manage event timelines and ensure all deadlines are met.
• Liaise with clients to understand their event objectives and ensure their vision is brought to life.
• Source and negotiate with vendors and suppliers to secure the best rates and services.
• Assist in budget management, tracking expenses and ensuring events stay within financial parameters.
• Provide on-site support during events, managing logistics and troubleshooting any issues that arise.
• Coordinate event staff and volunteers, ensuring clear roles and responsibilities.
• Prepare event documentation, including proposals, contracts, and post-event reports.
• Maintain accurate event records and databases.
• Contribute creative ideas for event themes, activities, and guest experiences.

Requirements

• High school diploma or equivalent; a qualification in Event Management, Hospitality, or Marketing is preferred.
• 1-2 years of experience in event planning, coordination, or a related role.
• Strong organizational and time-management skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to build rapport with clients and vendors.
• Proficiency in MS Office Suite and familiarity with event management software.
• Ability to work effectively in a hybrid environment, demonstrating self-discipline for remote tasks and teamwork for in-office/on-site needs.
• Flexibility to work evenings and weekends as required by event schedules.
• A proactive and problem‑solving attitude.
• Experience in the Benoni, Gauteng, ZA area or surrounding regions is advantageous.

Benefits

• A competitive contract rate of approximately R per annum, commensurate with experience.
• Exposure to a wide range of exciting events and clients.
• Opportunities to learn and grow within the event management industry.
• Travel expenses covered for on-site event duties.
• A collaborative and energetic work culture.