Events Coordinator

Placements24; Polokwane; Hybrid; ZAR 138,000 - 193,000; Part time

Benefits offered by this job

Hybrid work options

Hands-on experience

Diverse events exposure

Professional development

Networking opportunities

Job summary

Placements24 in Polokwane, Limpopo, is seeking a highly organized Events Coordinator to support planning and execution of diverse events. You will work with the Events Manager to coordinate logistics, manage vendor relationships, and communicate with clients to ensure events run smoothly from start to finish.

This role offers hands-on experience in a growing events company with flexible, hybrid working arrangements and exposure to a wide range of event types across the Limpopo region.

Qualifications

• Experience in event planning or coordination is advantageous.
• Strong organizational and time-management skills.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.

Responsibilities

• Assist in planning and coordination of event logistics, including venue selection, catering, transportation, and AV requirements.
• Communicate effectively with clients to understand their needs and ensure their event vision is realized.
• Liaise with vendors, suppliers, and contractors to negotiate services and ensure timely delivery.
• Prepare event documentation, including timelines, floor plans, and guest lists.
• Provide on-site support during events, ensuring smooth execution and addressing any issues that may arise.
• Manage event budgets and track expenses accurately.
• Assist with marketing and promotional activities for events.
• Conduct post-event follow-up, including client feedback collection and debriefing.
• Maintain organized event files and databases.
• Stay updated on industry trends and best practices in event management.

Skills

Organizational skills

Time-management

Communication skills

Teamwork

Proactive/detail-oriented

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic event management company based in **Polokwane, Limpopo**, is seeking a highly organized and detail-oriented Events Coordinator to support the planning and execution of various events. This role is perfect for an individual passionate about creating memorable experiences and eager to gain hands-on experience in the events industry. You will work closely with the Events Manager to coordinate logistics, manage vendor relationships, communicate with clients, and ensure that events run smoothly from start to finish. This is an excellent opportunity to develop your skills in a fast-paced environment and contribute to the success of diverse events across the **Limpopo** region.

Key Responsibilities

• Assist in the planning and coordination of event logistics, including venue selection, catering, transportation, and AV requirements.
• Communicate effectively with clients to understand their needs and ensure their event vision is realized.
• Liaise with vendors, suppliers, and contractors to negotiate services and ensure timely delivery.
• Prepare event documentation, including timelines, floor plans, and guest lists.
• Provide on-site support during events, ensuring smooth execution and addressing any issues that may arise.
• Manage event budgets and track expenses accurately.
• Assist with marketing and promotional activities for events.
• Conduct post-event follow-up, including client feedback collection and debriefing.
• Maintain organized event files and databases.
• Stay updated on industry trends and best practices in event management.

Requirements

• Previous experience in event planning, coordination, or a related administrative role is advantageous.
• Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A proactive and detail-oriented approach to work.
• Ability to work independently and as part of a team.
• Passion for the events industry and a willingness to learn.
• Flexibility to work irregular hours, including evenings and weekends, as event schedules require.
• Familiarity with event management software is a plus.
• Residency or strong ties to the **Polokwane** area preferred.

Benefits

• Competitive contractor rate commensurate with experience.
• Opportunity to gain valuable experience in a growing industry.
• Exposure to a wide range of event types and clients.
• Potential for future project opportunities and contract extensions.
• Networking opportunities within the events and hospitality sector.
• Work with a collaborative and supportive team.
• Flexible working arrangements, including hybrid options.
• Opportunity to contribute to exciting events in **Limpopo**.
• Professional development resources.
• Gain practical skills in event logistics and client management.