Administrative Coordinator - Events

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work arrangement

Industry exposure in events

Networking opportunities

Job summary

Placements24 is seeking an Administrative Coordinator in Nelspruit to support planning and execution of corporate functions and large-scale public events. You will manage administrative tasks, coordinate logistics, and ensure clear communication among planners, vendors, and clients.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Previous experience in an administrative role, with event coordination or management being highly advantageous.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and meet tight deadlines.
• Flexible approach to working hours, as event schedules may vary.
• High school diploma or equivalent; event management qualifications are a plus.
• Team player with a positive and proactive attitude.
• Familiarity with the Nelspruit event scene is a bonus.

Responsibilities

• Provide administrative support for event planning and execution.
• Manage event-related documentation, including contracts, vendor agreements, and client proposals.
• Coordinate logistics for events, such as venue bookings, supplier communication, and equipment rentals.
• Assist in preparing event budgets and tracking expenses.
• Liaise with clients, vendors, and internal teams to ensure clear communication.
• Manage event schedules and timelines, ensuring deadlines are met.
• Handle incoming inquiries related to events and direct them appropriately.
• Organize and maintain event-related files and databases.
• Assist with on-site event coordination as required.
• Process invoices and payments related to event expenditures.

Skills

Organizational skills

Multitasking

Written and verbal communication

Education

High school diploma

Event management qualification

Tools

Word

Excel

Outlook

Job description

About the Role

Our client, a dynamic event management company based in Nelspruit , is looking for a highly organized and energetic Administrative Coordinator to join their team on a contract basis. This role is crucial for supporting the planning and execution of various events, from corporate functions to large-scale public gatherings. You will manage administrative tasks, coordinate logistics, and ensure smooth communication between event planners, vendors, and clients. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. This is a fantastic opportunity to gain hands-on experience in the vibrant events industry in Mpumalanga . We are seeking a proactive and reliable individual who can contribute to the success of our client's events.

Key Responsibilities

• Provide administrative support for event planning and execution.
• Manage event-related documentation, including contracts, vendor agreements, and client proposals.
• Coordinate logistics for events, such as venue bookings, supplier communication, and equipment rentals.
• Assist in preparing event budgets and tracking expenses.
• Liaise with clients, vendors, and internal teams to ensure clear communication.
• Manage event schedules and timelines, ensuring deadlines are met.
• Handle incoming inquiries related to events and direct them appropriately.
• Organize and maintain event-related files and databases.
• Assist with on-site event coordination as required.
• Process invoices and payments related to event expenditures.

Requirements

• Previous experience in an administrative role, with a focus on event coordination or management being highly advantageous.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and meet tight deadlines.
• A flexible approach to working hours, as event schedules may vary.
• High school diploma or equivalent; event management qualifications are a plus.
• Team player with a positive and proactive attitude.
• Familiarity with the Nelspruit event scene is a bonus.

Benefits

• Annual contract salary of ZAR.
• Hybrid work arrangement offering flexibility.
• Valuable experience in the event management industry in Mpumalanga .
• Opportunity to work on exciting and diverse events.
• Collaborative and dynamic work environment.
• Networking opportunities within the events sector.