Event Planning Coordinator

Placements24; Rustenburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary commensurate with经验

Diverse and exciting events

On-the-job training and professional发展

Career growth into senior roles

Team-building activities

Work location in Rustenburg

Job summary

Placements24 is seeking an Event Planning Coordinator in Rustenburg to support senior planners in delivering corporate, conference, social and wedding events. This hands-on, on-site role emphasizes meticulous execution, budget awareness and client satisfaction.

You will assist with planning, vendor coordination and on-site management, ensuring timelines are met and risks are mitigated while delivering memorable experiences in a fast-paced environment.

Qualifications

• Degree or diploma in Event Management, Hospitality, Marketing or related field.
• 1–3 years of experience in event coordination or similar role.
• Excellent organizational and time management skills with multitasking ability.
• Strong communication and interpersonal skills.

Responsibilities

• Assist in planning and execution of events; meet logistical requirements.
• Coordinate with vendors, venues and suppliers; manage contracts.
• Manage event timelines, budgets and client expectations.
• Oversee on-site event setup, operations and breakdown.
• Liaise with clients to understand event needs and provide updates.
• Conduct venue research and site inspections.
• Assist in developing event concepts, themes and creative elements.
• Manage RSVPs, guest lists and seating arrangements.
• Ensure compliance with health, safety and legal regulations for events.
• Provide support to the event management team before, during and after events.

Skills

Organizational skills

Communication

Microsoft Office

Event software

Education

Degree/Diploma in Event Management/Hospitality/Marketing

Tools

Microsoft Office Suite

Event management software

Job description

About the Role

Our client, a premier event management company based in Rustenburg, North West , is seeking a highly organized and creative Event Planning Coordinator. This role is essential for the successful execution of a wide range of events, from corporate functions and conferences to social gatherings and weddings. You will be responsible for assisting senior planners in managing all logistical aspects of events, ensuring seamless delivery and exceptional client satisfaction. This is a hands‑on, on‑site role that requires meticulous attention to detail and a passion for creating memorable experiences. We are looking for an individual who thrives in a fast‑paced environment and is dedicated to the highest standards of event management.

Key Responsibilities

• Assist in the planning and execution of various events, ensuring all logistical requirements are met.
• Coordinate with vendors, venues, and suppliers to secure services and manage contracts.
• Manage event timelines, budgets, and client expectations effectively.
• Oversee on‑site event setup, operations, and breakdown.
• Liaise with clients to understand their event needs and provide regular updates.
• Conduct venue research and site inspections.
• Assist in developing event concepts, themes, and creative elements.
• Manage RSVPs, guest lists, and seating arrangements.
• Ensure compliance with all health, safety, and legal regulations for events.
• Provide support to the event management team before, during, and after events.

Requirements

• A degree or diploma in Event Management, Hospitality, Marketing, or a related field is preferred.
• 1-3 years of experience in event coordination or a similar role.
• Excellent organizational and time management skills with the ability to multitask.
• Strong communication and interpersonal skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite and event management software.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work irregular hours, including evenings and weekends, as event schedules demand.
• A passion for the events industry and a keen eye for detail.
• Must be based in or willing to relocate to Rustenburg, North West .

Benefits

• Competitive salary commensurate with experience.
• Opportunities to work on diverse and exciting events.
• Exposure to a leading event management company.
• On-the-job training and professional development.
• A dynamic and collaborative work environment.
• Potential for career growth into senior event management roles.
• Team-building activities and company social events.
• Work location in the heart of Rustenburg, North West .