Event Catering Coordinator

Placements24; Pietermaritzburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative team

Exposure to diverse events

Training opportunities

Job summary

Placements24 is seeking an Event Catering Coordinator in Pietermaritzburg to oversee planning and execution of diverse catering events across KwaZulu-Natal. You will be the main client contact, coordinating between clients, kitchen, and service teams to ensure flawless guest experiences.

The role requires strong organizational and communication skills, a passion for hospitality, and willingness to work flexible hours including evenings and weekends to accommodate events in KwaZulu-Natal.

Qualifications

• 3+ years of experience in event coordination, hospitality, or a similar client-facing role within the catering industry.
• Proven ability to manage multiple events and deadlines.
• Excellent organizational, time management, and multitasking skills.

Responsibilities

• Coordinate all aspects of catering events from inquiry to post-event follow-up.
• Liaise with clients to understand event needs, preferences, and budget.
• Prepare detailed event proposals, contracts, and service confirmations.
• Communicate event details to culinary and service teams.
• Manage event timelines and ensure on-schedule preparations and deliveries.
• Oversee on-site event setup and service standards.
• Address client concerns and resolve issues during events.
• Maintain records of client interactions, event details, and feedback.
• Assist in managing inventory and supplies for events.

Skills

Event coordination

Time management

Multitasking

Communication

Client service

MS Office

Tools

Event management software

Job description

About the Role

Our client, a highly regarded event catering service in Pietermaritzburg, is seeking a proactive and detail-oriented Event Catering Coordinator. This role is essential for ensuring the seamless planning and flawless execution of a variety of catering events, from intimate gatherings to larger corporate functions across KwaZulu-Natal. You will be the central point of contact for clients, liaising between them and the kitchen and service teams to confirm all event details, manage logistics, and ensure exceptional guest experiences. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a passion for the hospitality industry. Join a dedicated team and play a crucial role in delivering outstanding catering services for our client.

Key Responsibilities

• Coordinate all aspects of catering events from initial inquiry to post-event follow-up.
• Liaise effectively with clients to understand their event needs, preferences, and budget.
• Prepare detailed event proposals, contracts, and service confirmations.
• Communicate all event details accurately to the culinary and service teams.
• Manage event timelines, ensuring all preparations and deliveries are made on schedule.
• Oversee on-site event setup and ensure service standards are met.
• Address client concerns and resolve any issues promptly and professionally during events.
• Maintain organized records of client interactions, event details, and feedback.
• Assist in managing inventory and supplies for events as needed.
• Ensure all activities align with our client's commitment to quality and service in Pietermaritzburg.

Requirements

• Minimum of 3 years of experience in event coordination, hospitality, or a similar client-facing role within the catering industry.
• Proven ability to manage multiple events and deadlines simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, interpersonal, and client service skills.
• Proficiency in MS Office Suite and familiarity with event management software is a plus.
• Ability to work independently and as part of a team.
• Problem-solve skills and a proactive approach to challenges.
• A passion for food, events, and delivering exceptional customer experiences.
• Willingness to work flexible hours, including evenings and weekends, to accommodate event schedules in KwaZulu-Natal.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work with a respected catering company and gain diverse event experience.
• Exposure to a wide range of events and client interactions in Pietermaritzburg.
• Professional development and training opportunities.
• A supportive and collaborative team environment.
• Be part of creating memorable occasions for clients.