Event Catering Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Growth opportunities

Diverse range of events

Collaborative team

Job summary

Placements24 is seeking an Event Catering Coordinator in Rustenburg, North West to manage logistics for catered events. The role links clients, sales, kitchen, and service staff to ensure flawless execution.

Responsibilities include planning, client communication, scheduling, resource allocation, and on-event troubleshooting. The ideal candidate has at least 3 years in event coordination or hospitality, strong organization and communication skills, proficiency with event management software, and

Qualifications

• Minimum 3 years of experience in event coordination, hospitality, or catering operations.
• Strong organizational and project management skills with meticulous attention to detail.
• Excellent communication, interpersonal, and customer service skills.

Responsibilities

• Coordinate all logistical details for catered events, including timelines, staffing, equipment, and menu execution.
• Serve as the primary point of contact for clients from booking confirmation through event completion, ensuring clear and consistent communication.
• Collaborate closely with the sales team to understand event requirements and client expectations.
• Liaise with the culinary team to confirm menu details, timings, and special requests.
• Schedule and manage catering staff for events, ensuring adequate coverage and appropriate skill sets.
• Prepare detailed event orders and ensure they are distributed to relevant teams.
• Anticipate potential issues and develop contingency plans to ensure smooth event execution.
• Oversee on-site setup and service, troubleshooting any challenges that arise during the event.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Maintain accurate event files and records.
• Assist in inventory management for event supplies and equipment.

Skills

Event coordination

Project management

Communication

Customer service

Multitasking

Hospitality

Education

Diploma in Hospitality

Tools

MS Office

Event software

Job description

About the Role

Our client, a premier catering company, is seeking a highly organized and detail-oriented Event Catering Coordinator to manage the logistical aspects of various events in **Rustenburg, North West**. This role serves as a crucial link between clients, the sales team, the kitchen, and the on-site service staff, ensuring that every event is executed flawlessly. The Event Catering Coordinator will be responsible for event planning, client communication, scheduling, resource allocation, and troubleshooting on event days. The ideal candidate possesses exceptional organizational skills, a proactive approach to problem-solving, and a passion for delivering outstanding customer experiences in the hospitality industry. This is a fantastic opportunity to build a career in event management and logistics within a well-respected organization in **Rustenburg**.

Key Responsibilities

• Coordinate all logistical details for catered events, including timelines, staffing, equipment, and menu execution.
• Serve as the primary point of contact for clients from booking confirmation through event completion, ensuring clear and consistent communication.
• Collaborate closely with the sales team to understand event requirements and client expectations.
• Liaise with the culinary team to confirm menu details, timings, and special requests.
• Schedule and manage catering staff for events, ensuring adequate coverage and appropriate skill sets.
• Prepare detailed event orders and ensure they are distributed to relevant teams.
• Anticipate potential issues and develop contingency plans to ensure smooth event execution.
• Oversee on-site setup and service, troubleshooting any challenges that arise during the event.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Maintain accurate event files and records.
• Assist in inventory management for event supplies and equipment.

Requirements

• A minimum of 3 years of experience in event coordination, hospitality, or catering operations.
• Strong organizational and project management skills, with meticulous attention to detail.
• Excellent communication, interpersonal, and customer service skills.
• Proficiency in using event management software and standard office suites.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Proven problem-solving abilities and a calm demeanor under pressure.
• Experience in coordinating with multiple teams and stakeholders.
• Flexibility to work non-standard hours, including evenings, weekends, and public holidays, as event schedules demand in **Rustenburg**.
• A relevant qualification in Hospitality Management, Event Management, or a related field is an asset.
• Passion for food, events, and delivering exceptional client experiences.

Benefits

• Competitive salary and potential for performance bonuses.
• Opportunities for professional growth and development in the event catering industry.
• Work on a diverse range of exciting and memorable events.
• Collaborative and supportive team environment.
• Exposure to a leading catering company's operations.