Event Catering Coordinator

Placements24; Johannesburg; Hybrid; ZAR 300,000 - 450,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Staff training programs

Collaborative team environment

Job summary

Placements24 in Randburg, Gauteng seeks an proactive Event Catering Coordinator to manage inquiries, proposals and on-site delivery for diverse events. You will coordinate with clients and teams to ensure flawless execution and exceptional client experiences while maintaining detailed records and adherence to safety standards.

In this fast-paced role you will juggle multiple tasks, build tailored catering proposals, and oversee logistics from start to finish, contributing to successful corporate

Qualifications

• Experience in event coordination, catering sales, or hospitality management.
• Ability to work under pressure and meet deadlines.
• Available to work flexible hours including evenings and weekends.

Responsibilities

• Respond to client inquiries and manage event leads.
• Develop tailored catering proposals and quotations.
• Coordinate menus, timelines and special requirements with clients.
• Collaborate with kitchen and service teams to finalise catering details.
• Coordinate event logistics, staffing, equipment, and transportation.
• Oversee on-site event execution and client satisfaction.
• Address client concerns promptly and professionally during events.
• Maintain client records and event details in the system.
• Assist with inventory management and supplier coordination.
• Ensure compliance with health and safety standards.

Skills

Organizational skills

Multitasking

Client service orientation

Strong communication

Problem-solving

Tools

MS Office Suite

CRM software

Event management software

Job description

About the Role

Our client, a leading event catering company based in Randburg, Gauteng , is seeking a proactive and detail-oriented Event Catering Coordinator. This role is essential for the smooth planning and execution of diverse catering events, from intimate dinner parties to large corporate functions. The Coordinator will manage client inquiries, develop proposals, coordinate logistics with the kitchen and service teams, and ensure seamless event delivery. The ideal candidate possesses excellent organizational skills, strong communication abilities, and a passion for delivering exceptional client experiences in the vibrant event scene of Randburg, Gauteng . This is a fast-paced role that requires a keen eye for detail and the ability to juggle multiple tasks effectively.

Key Responsibilities

• Respond to client inquiries and manage incoming event leads.
• Develop detailed catering proposals and quotations tailored to client needs.
• Coordinate with clients throughout the planning process, confirming menus, timelines, and special requirements.
• Liaise with the culinary team to finalize menus and ensure timely preparation.
• Manage event logistics, including staffing, equipment rentals, and transportation schedules.
• Oversee the execution of events on-site, ensuring quality service and client satisfaction.
• Address any client concerns or issues promptly and professionally during events.
• Maintain accurate client records and event details in the company's system.
• Assist with inventory management and supplier coordination as needed.
• Ensure all events comply with health and safety standards.

Requirements

• Previous experience in event coordination, catering sales, or hospitality management.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills, with a focus on client service.
• Ability to work effectively under pressure and meet tight deadlines.
• Proficiency in MS Office Suite and familiarity with CRM or event management software.
• A proactive approach to problem-solving.
• Understanding of the catering industry and event production is a plus.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Must reside in or be able to commute to Randburg, Gauteng .

Benefits

• This position offers a competitive salary, the opportunity to work on a diverse range of exciting events, and chances for career advancement within a respected catering firm.
• You will gain valuable experience in event management and client relations.
• Benefits include potential for performance-based incentives, staff training programs, and a collaborative team environment.
• Join our dynamic team and contribute to creating memorable occasions in Randburg, Gauteng .