Event Catering Coordinator - Client Facing Role

Placements24; Benoni; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking an organized Event Catering Coordinator in Benoni, Gauteng. You will manage client communications, coordinate with sales and culinary teams, and oversee event timelines from inquiry to execution.

The role requires strong administrative and communication skills, with the ability to multitask and collaborate across departments. Flexibility for evenings/weekends is preferred to ensure seamless event delivery.

Qualifications

• Proven experience in event coordination or client service in hospitality/catering.
• Excellent organizational and multitasking abilities with keen attention to detail.
• Professional written and verbal communication with friendly demeanor.
• Proficient in MS Office and, ideally, event management software.
• Able to work under pressure and manage multiple priorities.
• Team-oriented with cross-department collaboration.
• Willingness to work evenings and weekends as needed.
• Based in Benoni, Gauteng or willing to relocate.

Responsibilities

• Serve as the primary contact for clients regarding event details.
• Coordinate with sales and culinary teams to build proposals and menus.
• Manage event timelines and deadlines for bookings and planning.
• Organize and maintain client event documentation.
• Communicate client needs to operations and kitchen staff.
• Assist in scheduling event staff and logistics.
• Handle client inquiries, changes, and updates during planning.
• Support on-site during key functions.
• Gather client feedback to improve service.

Skills

Administrative support

Communication skills

Organizational skills

Client service

Multitasking

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a leading event catering company in Benoni, Gauteng , is looking for an organized and personable Event Catering Coordinator to join their team. This role is pivotal in ensuring seamless communication and coordination between clients, the sales team, and the operations department. The ideal candidate will possess excellent administrative, communication, and organizational skills, with a passion for delivering exceptional client experiences. You will be responsible for managing event logistics, timelines, and client-specific requirements from initial inquiry to event execution. If you thrive in a dynamic environment and enjoy liaising with clients to create memorable events in Benoni , this is an outstanding career opportunity.

Key Responsibilities

• Serve as the primary point of contact for clients regarding their event details and requirements.
• Coordinate with the sales and culinary teams to develop accurate event proposals and menus.
• Manage event timelines, ensuring all deadlines for bookings, confirmations, and planning are met.
• Organize and maintain all client event documentation and records.
• Communicate client needs and preferences effectively to the operations and kitchen staff.
• Assist in scheduling event staff and managing logistical requirements for each function.
• Handle client inquiries, changes, and provide timely updates throughout the planning process.
• Support the event team on-site during key functions as needed.
• Gather client feedback post-event to contribute to service improvement.

Requirements

• Proven experience in event coordination, administrative support, or a client service role within the hospitality or catering industry.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Proficiency in using office software (e.g., MS Office Suite) and ideally event management software.
• Ability to work effectively under pressure and manage multiple priorities simultaneously.
• Strong problem-solving skills and a proactive approach to tasks.
• Team-oriented with the ability to collaborate effectively with various departments.
• Flexibility to work some evenings and weekends as required by event schedules.
• Must be based in or willing to relocate to Benoni, Gauteng .

Benefits

Our client offers a competitive salary and benefits package, commensurate with your experience and skills. This role provides significant opportunities for professional development and career advancement within a reputable and growing catering organization in Gauteng . You will be part of a dedicated and passionate team committed to culinary excellence and client satisfaction. Join our client in Benoni and play a key role in bringing amazing events to life.