Event and Conferencing Manager

Placements24; Rustenburg; Hybrid; ZAR 320,000 - 520,000; Full time

Job summary

Placements24 is seeking an experienced Event and Conferencing Manager in Rustenburg, North West, ZA. The role combines remote planning with on-site supervision, overseeing end-to-end events from inception to post-event review.

You will deliver creative concepts within budgets, coordinate with catering, AV, and sales teams, and ensure profitability and client satisfaction. Flexibility for evenings/weekends is required.

Qualifications

• Minimum 4 years' experience in event management, preferably in a hotel or conference venue.
• Proven experience planning and executing corporate events, weddings, and conferences.
• Excellent organizational, planning, and time management skills.
• Strong negotiation and communication abilities.
• Proficient in event management software and MS Office.
• Flexibility to work evenings and weekends; ability to work remotely and on-site in Rustenburg.

Responsibilities

• Manage end-to-end event and conference planning from client consultation to post-event evaluation.
• Develop creative event concepts and proposals within client budgets.
• Coordinate with catering, AV, banqueting, and sales teams to ensure flawless execution.
• Manage event budgets, track expenses, and ensure profitability for each event.
• Negotiate contracts with vendors to secure best rates and services.
• Ensure compliance with health, safety, and fire regulations during events.
• Conduct site inspections and host client meetings, in-person and virtual.

Skills

Event management

Client liaison

Budget management

Vendor negotiation

Education

Diploma/Degree in Hospitality

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a premier hospitality venue located in Rustenburg, North West, ZA, is seeking a dynamic and experienced Event and Conferencing Manager . This role is ideal for a creative and detail‑oriented individual with a passion for orchestrating unforgettable events, from intimate gatherings to large‑scale conferences. You will be responsible for the end-to-end management of all event and conferencing operations, ensuring seamless execution, exceptional client satisfaction, and profitability. The position requires a blend of strategic planning, hands‑on coordination, and strong interpersonal skills, with a hybrid work model allowing for both remote planning and on‑site supervision. You will be the primary point of contact for clients, guiding them through every step of their event planning journey.

Key Responsibilities

• Manage all aspects of event and conference planning, from initial client consultation to post-event evaluation.
• Develop creative event concepts and proposals that meet client objectives and budgets.
• Coordinate with internal departments (catering, AV, banqueting, sales) to ensure flawless event execution.
• Manage event budgets, track expenses, and ensure profitability for each event.
• Liaise directly with clients to understand their needs, provide updates, and ensure satisfaction.
• Oversee venue setup, audiovisual requirements, catering, and entertainment.
• Market and promote the venue's event and conferencing facilities to drive bookings.
• Negotiate contracts with vendors and suppliers to secure the best rates and services.
• Ensure compliance with all health, safety, and fire regulations during events.
• Conduct site inspections and host client meetings, both in‑person and virtually.

Requirements

• A minimum of 4 years of experience in event management, preferably within a hotel or dedicated conference venue.
• Proven experience in planning and executing a wide range of events, including corporate functions, weddings, and conferences.
• Excellent organizational, planning, and time management skills.
• Strong negotiation and communication abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively in a fast‑paced environment and manage multiple projects simultaneously.
• A creative flair and a keen eye for detail.
• Flexibility to work evenings and weekends as required by event schedules.
• Ability to work both remotely and on‑site at our Rustenburg, North West, ZA location.
• A relevant qualification in Hospitality, Tourism, or Event Management is preferred.

Benefits

Our client offers a competitive salary and a stimulating work environment where your creativity and organizational skills will be highly valued. You will have the opportunity to work on diverse and exciting events. The hybrid work arrangement offers flexibility, combining remote efficiency with essential on‑site engagement. This role provides excellent career progression opportunities within the vibrant Rustenburg, North West, ZA hospitality scene.