Events and Conferencing Manager

Placements24; Mossel Bay; Híbrido; ZAR 350.000 - 550.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical aid

Retirement fund

Meals provided

Career development

Mossel Bay location

Descripción de la vacante

Placements24 is seeking an organized Events and Conferencing Manager for a premier hospitality venue in Mossel Bay. You will oversee planning and execution of intimate gatherings to large conferences and weddings, guiding clients through the planning process to flawless delivery.

Responsibilities include budgeting, liaising with catering, AV and venue teams, and on-site management to ensure exceptional guest experiences in a scenic coastal setting.

Formación

• Minimum 3 years in event planning and management.
• Proven ability to manage multiple events concurrently.
• Excellent organizational and time-management skills.
• Strong communication, negotiation, and interpersonal abilities.
• Experience budgeting for events and familiarity with catering/AV.

Responsabilidades

• Manage all aspects of event and conference planning, from initial inquiry to post-event evaluation.
• Liaise directly with clients to understand their needs, offering creative solutions and managing expectations.
• Develop detailed event proposals, timelines, and budgets.
• Coordinate with internal departments (catering, AV, venue setup) to ensure seamless event execution.
• Oversee on-site event management, ensuring smooth operations and client satisfaction.
• Manage vendor relationships and contracts.
• Troubleshoot and resolve any issues that arise during events.
• Conduct site inspections and client meetings.
• Maintain accurate event files and records.
• Stay up-to-date with industry trends and best practices in event management.
• Assist in the development of marketing materials and strategies for events.
• Ensure adherence to health, safety, and licensing regulations for all events.

Conocimientos

Event planning

Budget management

Client management

Communication

Negotiation

Microsoft Office

Vendor management

Organization

Herramientas

Event management software

Descripción del empleo

About the Role

Our client, a premier hospitality venue located in the scenic coastal town of Mossel Bay , is seeking a highly organized and creative Events and Conferencing Manager. This role is central to planning, coordinating, and executing a wide range of events, from intimate gatherings to large-scale conferences and weddings. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong understanding of event logistics, client management, and venue operations. You will be the primary point of contact for clients, guiding them through the planning process and ensuring flawless execution on the day. This is a fantastic opportunity to shape memorable experiences for clients in a beautiful Mossel Bay setting, contributing significantly to the venue's reputation and success.

Key Responsibilities

• Manage all aspects of event and conference planning, from initial inquiry to post-event evaluation.
• Liaise directly with clients to understand their needs, offering creative solutions and managing expectations.
• Develop detailed event proposals, timelines, and budgets.
• Coordinate with internal departments (catering, AV, venue setup) to ensure seamless event execution.
• Oversee on-site event management, ensuring smooth operations and client satisfaction.
• Manage vendor relationships and contracts.
• Troubleshoot and resolve any issues that arise during events.
• Conduct site inspections and client meetings.
• Maintain accurate event files and records.
• Stay up-to-date with industry trends and best practices in event management.
• Assist in the development of marketing materials and strategies for events.
• Ensure adherence to health, safety, and licensing regulations for all events.

Requirements

• A minimum of 3 years of experience in event planning and management, preferably within the hospitality or venue sector.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal skills.
• Experience in developing and managing event budgets.
• Proficiency in event management software and Microsoft Office Suite.
• A creative approach to event design and problem-solving.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of catering and AV requirements.
• A passion for delivering exceptional client experiences.
• Must be legally authorized to work in South Africa.

Benefits

• This position offers a competitive salary, commensurate with experience, and performance-based incentives.
• Benefits include medical aid and a retirement fund.
• The Events and Conferencing Manager will have opportunities for professional development and career growth within our client's organization.
• Enjoy working in a vibrant and beautiful Mossel Bay location.
• Meals will be provided during working hours.
• Join a dedicated team committed to delivering outstanding event experiences.