Events Coordinator - Conference Centre

Placements24; Gqeberha; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

State-of-the-art event facilities

Professional development opportunities

Collaborative and supportive team

Job summary

Placements24 is seeking a meticulous and creative Events Coordinator for a premier conference and banqueting venue in Port Elizabeth. You will plan, organize, and execute a wide range of events from corporate conferences to weddings, collaborating with clients to understand needs and manage vendor relationships.

The ideal candidate will be highly organized, possess excellent communication skills, and have a passion for delivering memorable guest experiences at a top Port Elizabeth venue.

Qualifications

• Proven experience as an Events Coordinator or similar role.
• Strong organizational and project management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event planning software and MS Office Suite.

Responsibilities

• Liaise with clients to plan and manage all aspects of events, from initial inquiry to post-event follow-up.
• Develop event timelines, budgets, and detailed logistical plans, ensuring all requirements are met.
• Coordinate with internal departments and external suppliers to ensure seamless event execution.
• Oversee event setup, operation, and breakdown, ensuring attention to detail and adherence to client specifications.
• Manage event budgets, track expenses, and ensure profitability targets are met.
• Conduct post-event evaluations and gather client feedback to identify areas for improvement.

Job description

About the Role

Our client is seeking a meticulous and creative Events Coordinator to join their team at a prominent conference and banqueting venue in Port Elizabeth. This role is essential for planning, organizing, and executing a wide range of events, from corporate conferences and weddings to social gatherings. You will work closely with clients to understand their needs, manage vendor relationships, coordinate logistics, and ensure flawless event execution. The ideal candidate is highly organized, possesses excellent communication skills, and has a passion for creating memorable experiences for clients and guests.

Key Responsibilities

• Liaise with clients to plan and manage all aspects of events, from initial inquiry to post-event follow-up.
• Develop event timelines, budgets, and detailed logistical plans, ensuring all requirements are met.
• Coordinate with internal departments (catering, AV, venue staff) and external suppliers (florists, entertainers, transport) to ensure seamless event execution.
• Oversee event setup, operation, and breakdown, ensuring attention to detail and adherence to client specifications.
• Manage event budgets, track expenses, and ensure profitability targets are met.
• Conduct post-event evaluations and gather client feedback to identify areas for improvement.

Requirements

• Proven experience as an Events Coordinator or similar role, preferably within a venue or hotel setting.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A creative mindset and a dedication to client satisfaction in Port Elizabeth.

Benefits

• Competitive salary and benefits package.
• Opportunity to work with a diverse range of clients and event types.
• Access to state-of-the-art event facilities.
• Professional development opportunities in event management.
• Collaborative and supportive team environment.