Estate Administration Coordinator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Full-time role

Career development

Friendly team

Job summary

Exceed Human Resource Consultants in Paarl, Western Cape, seeks a highly organized Real Estate Administrator to support our busy agency operations. You will manage property listings, coordinate appointments, prepare documentation, and maintain databases to enable smooth day-to-day activity for the sales team.

The ideal candidate will have proven administrative experience in real estate, strong MS Office and CRM skills, excellent communication, and the ability to multitask in a fast-paced

Qualifications

• Proven administrative experience, preferably in real estate.
• Excellent organizational and time-management skills.
• Strong MS Office and CRM proficiency.
• Excellent communication and interpersonal abilities.
• Ability to multitask in a fast-paced environment.
• Familiarity with Paarl and Western Cape property market is advantageous.

Responsibilities

• Update property listings on websites and portals.
• Schedule viewings, valuations, and client meetings for agents.
• Prepare sales agreements and mandate forms.
• Handle calls, emails and inquiries, routing as needed.
• Maintain organized digital and physical filing systems.
• Provide admin support to sales and management teams.

Skills

MS Office Suite

CRM systems

Organizational skills

Time management

Communication

Real estate knowledge

Tools

CRM software

Property portals

Job description

About the Role

Our client is seeking a highly organized and efficient Real Estate Administrator to support their busy agency operations in Paarl, Western Cape. This role is crucial for ensuring the smooth day-to-day functioning of the office, providing administrative support to the sales team, and managing client interactions. You will be responsible for handling a variety of tasks, including managing property listings, coordinating appointments, preparing documentation, and maintaining databases. This is an excellent opportunity for a detail-oriented individual to become an integral part of a respected real estate firm in the scenic Paarl area, contributing to exceptional client service and operational excellence in the Western Cape.

Key Responsibilities

• Manage and update property listings on the company's website and relevant portals.
• Schedule property viewings, valuations, and client meetings for agents.
• Prepare and manage sales agreements, mandate forms, and other legal documentation.
• Handle incoming calls, emails, and general inquiries, directing them to the appropriate team members.
• Maintain organized filing systems, both digital and physical.
• Provide general administrative support to the sales and management team as needed.

Requirements

• Proven experience in an administrative role, preferably within the real estate industry.
• Excellent organizational and time-management skills.
• Strong proficiency in MS Office Suite (Word, Excel, Outlook) and CRM systems.
• Exceptional communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with the Paarl and broader Western Cape property market is advantageous.

Benefits

• Competitive salary and potential for annual bonuses.
• Stable full-time employment with a reputable company.
• Exposure to various aspects of the real estate business.
• Supportive and friendly work environment in Western Cape.
• Opportunities for skill development in real estate administration.