Debtors Clerk

Multiform Human Development Pty; Klerksdorp; Hybrid; ZAR 89,000 - 156,000; Part time

Benefits offered by this job

Part-time hours

Hybrid work model

Competitive pro-rata salary

Remote work from SA

Job summary

Multiform Human Development Pty is seeking a meticulous Accounts Payable Clerk to manage supplier invoices, ensure timely payments and maintain accurate AP records. The role is remote across South Africa, with some hybrid days in Klerksdorp, North West.

You will liaise with suppliers and internal teams to uphold strong vendor relationships and accurate financial data. Ideal candidates have 2+ years in AP, strong Excel skills, and experience with Pastel, SAP or QuickBooks.

Qualifications

• Minimum of 2 years of experience in accounts payable.
• Proficiency in Pastel, SAP, QuickBooks or equivalent.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently in a remote/hybrid environment.

Responsibilities

• Process all supplier/vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documents.
• Verify invoice details, including prices, quantities, and terms.
• Prepare payment runs and ensure timely disbursement of funds.
• Reconcile supplier statements and resolve discrepancies.
• Maintain the accounts payable ledger and its accuracy.
• Assist with month-end closing procedures for AP.
• Identify and resolve discrepancies in invoices and payments.
• Maintain organized filing systems for invoices and records.
• Support AP team with ad-hoc tasks as required.

Skills

Attention to detail

Organizational skills

Communication

Time management

Remote interaction

Education

Grade 12

Bookkeeping or accounting qualification

Tools

Pastel

SAP

QuickBooks

Microsoft Excel

Job description

About the Role

Our client is looking for an efficient and organized Accounts Payable Clerk to manage all aspects of the accounts payable function for their operations, primarily based in the North West province. This is a fully remote position, allowing the successful candidate to work from anywhere in South Africa . You will be responsible for processing supplier invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have a keen eye for detail, a strong understanding of AP processes, and excellent communication skills for liaising with suppliers and internal stakeholders. This role is crucial for maintaining healthy supplier relationships and ensuring smooth financial operations.

Key Responsibilities

• Process all incoming supplier invoices accurately and efficiently.
• Match invoices to purchase orders and goods received notes.
• Verify invoice details, including prices, quantities, and terms.
• Prepare payment runs for approval and ensure timely disbursement of funds.
• Reconcile supplier statements and resolve any discrepancies.
• Maintain the accounts payable ledger and ensure its accuracy.
• Respond to supplier inquiries and resolve payment-related issues promptly.
• Assist with month-end closing procedures related to accounts payable.
• Ensure compliance with company policies and procedures regarding procurement and payment.
• Identify opportunities for process improvements within the AP function.

Requirements

• Grade 12 or equivalent qualification.
• A relevant bookkeeping or accounting qualification is advantageous.
• Minimum of 2 years of experience in an accounts payable role.
• Proficiency in accounting software (e.g., Pastel, SAP, QuickBooks) and Microsoft Excel.
• Strong understanding of accounts payable processes and best practices.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Effective communication and interpersonal skills for remote interaction.
• Ability to work independently and meet deadlines in a remote setting.
• Knowledge of VAT regulations related to accounts payable is a plus.

Benefits

This remote role offers a competitive salary and the flexibility to work from anywhere in South Africa . Our client provides a supportive and collaborative virtual work environment, along with opportunities for professional development. You will have access to the necessary tools and technology to perform your duties effectively from home. Enjoy a great work-life balance and the opportunity to grow your career in finance within a reputable organization. This position is ideal for an experienced AP clerk seeking a stable, remote position.

About the Role

Our client, a well-established retail chain, is looking for a meticulous and organized Accounts Payable Clerk to join their finance team. This hybrid role will involve working some days in the office and some days remotely, offering a balance between team collaboration and personal flexibility. The Accounts Payable Clerk will be responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate accounts payable records. This is an excellent opportunity for an individual with a strong understanding of AP processes and a commitment to accuracy. We seek a candidate who is diligent, detail-oriented, and possesses excellent organizational skills. This role is ideal for someone looking to contribute to a busy finance department while maintaining a flexible work arrangement. The position is based in Klerksdorp, North West, ZA .

Key Responsibilities

• Process all vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documents.
• Ensure all payments are authorized and processed according to company policy and payment terms.
• Prepare weekly payment runs and manage vendor relations regarding payment queries.
• Maintain the accounts payable ledger and ensure it is up-to-date.
• Perform vendor statement reconciliations.
• Assist with month-end closing procedures for the accounts payable function.
• Identify and resolve discrepancies in invoices and payments.
• Maintain organized electronic and physical filing systems for invoices and payment records.
• Support the accounts payable team with ad-hoc tasks as required.

Requirements

• High school diploma or equivalent; further education in bookkeeping or accounting is advantageous.
• Minimum of 2-3 years of experience in an Accounts Payable role.
• Solid understanding of accounts payable principles and procedures.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good communication and interpersonal abilities.
• Ability to work independently and as part of a team in a hybrid setup.
• Familiarity with South African retail business practices is a plus.

Benefits

• Part-time hours offering flexibility.
• Competitive pro-rata salary based on experience.
• Hybrid work model for a better work-life balance.
• Opportunity to work with a reputable retail company.
• Gain valuable experience in a dynamic finance department.
• Friendly and supportive team environment.
• Potential for increased hours or full-time opportunities based on performance and business needs.
• Located conveniently in Klerksdorp, North West, ZA .