Benoni: Personal Assistant Posted By Inkdigital

Jvr Software; Gauteng; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Dental and vision coverage

Job summary

Jvr Software in Midrand, Gauteng is seeking an Executive Administrative Assistant to provide comprehensive support to the Director. This hybrid role requires meticulous calendar management, travel coordination, and high-level administrative oversight to enable senior leadership to focus on strategic priorities.

The ideal candidate will demonstrate exceptional organisation, discretion, and strong communication skills, with a proven track record supporting C-level executives.

Qualifications

• Proven experience as Executive Assistant to C-level executives.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage and maintain the Director's calendar, travel and meetings across time zones.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritise communications (emails, calls, mail).
• Coordinate internal and external stakeholders for smooth operations.
• Maintain confidential files and handle ad-hoc projects as needed.

Skills

Calendar management

Travel coordination

MS Office

Communication

Discretion

Gatekeeper

Stakeholder liaison

Organisational skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role Our client, a dynamic and rapidly growing organisation based in the bustling commercial hub of Midrand , is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to their Director. This is a pivotal role within the administrative department, offering a unique opportunity to work closely with senior leadership and gain invaluable experience. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and maintain the highest levels of professionalism and discretion. You will be an integral part of the team, ensuring the smooth day-to-day operations and facilitating efficient workflow for the Director. This position demands a forward-thinking individual who can anticipate needs and manage complex schedules with precision. Our client prides itself on fostering a collaborative and innovative work environment, and this role is central to maintaining that ethos.

• Manage and maintain the Director's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Screen and prioritise incoming communications, including emails, phone calls, and mail, ensuring prompt and appropriate responses.
• Organise and manage company events, conferences, and team‑building activities.
• Conduct research and compile data as required for various projects and presentations.
• Process expense reports and manage departmental budgets in line with company policies.
• Serve as a primary point of contact between the Director and internal/external stakeholders.
• Maintain confidential files and records with utmost security and organisation.
• Provide general administrative support, including filing, photocopying, and managing office supplies.

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role, preferably supporting senior management.
• Excellent command of the English language, both written and spoken.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
• A meticulous eye for detail and a commitment to accuracy.
• Experience in calendar management and travel coordination is essential.
• A relevant tertiary qualification will be advantageous.

Our client offers a competitive remuneration package, commensurate with experience and qualifications. Employees will have access to professional development opportunities, a supportive and engaging work environment, and the chance to contribute to a leading organisation in Midrand . This role offers a hybrid working arrangement, blending the benefits of office collaboration with the flexibility of remote work. Further details regarding specific benefits, including medical aid and retirement fund contributions, will be discussed during the interview process.

About the Role Our client is seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their bustling operations in Midrand, Gauteng . This pivotal role requires an individual with exceptional organisational skills, a proactive approach, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will act as a gatekeeper, ensuring the smooth flow of information and efficient scheduling for busy executives. This is an excellent opportunity to join a respected organization known for its commitment to innovation and employee development. You will be instrumental in maintaining the efficiency and professionalism of the executive office, managing confidential information with utmost integrity. Key Responsibilities

• Manage complex and dynamic calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and maintain confidential files and records, both physical and digital.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Assist in the preparation of agendas, minutes, and follow‑up actions for meetings.
• Manage office supplies and equipment, ensuring readiness for executive use.
• Handle ad‑hoc projects and requests as assigned by senior management.
• Serve as a key liaison for the executive team, representing them professionally.

• Extensive experience in an Executive Administrative Assistant role supporting C‑level executives.
• Exceptional organizational skills and meticulous attention to detail.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Superior written and verbal communication abilities.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong problem‑solving skills and the capacity to anticipate needs.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• A proactive and resourceful attitude.
• Experience with travel management and expense reporting.

Our client offers a competitive salary commensurate with experience, along with a comprehensive benefits package that includes health, dental, and vision insurance, a retirement savings plan, and generous paid time off. Opportunities for professional growth and development are actively encouraged. Join a collaborative and supportive environment in <