Banqueting and Events Coordinator

Placements24; Sandton; Hybrid; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Competitive salary and bonuses

Professional development and training

Discounted services for personalevents

Vibrant collaborative team

Job summary

Placements24 in Sandton seeks an organized Banqueting and Events Coordinator to manage the planning and execution of a wide range of events. You will be the primary contact for clients, coordinating logistics, timelines, and staffing to ensure flawless experiences.

The role requires strong communication, attention to detail, and the ability to work evenings and weekends as events dictate. A related degree is advantageous and exposure to Sandton's event scene is a plus.

Qualifications

• Proven experience as an Events Coordinator or similar role within hospitality/catering.
• Strong organizational and time management skills with ability to multitask.
• Excellent interpersonal and written/verbal communication skills.
• Proficiency in MS Office and familiarity with event management software.
• Customer-centric approach delivering exceptional service.

Responsibilities

• Liaise with clients to understand event needs and provide proposals.
• Coordinate venue setup, catering, AV, and staffing for events.
• Develop event timelines and ensure milestones are met.
• Manage client expectations and address queries professionally.
• Collaborate with culinary team on menus and dietary requirements.
• Oversee on-site event execution and client satisfaction.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Hospitality/Event Mgmt degree

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a premier events and catering company located in the heart of Sandton, Gauteng , is seeking an organized and proactive Banqueting and Events Coordinator. This role is critical in ensuring the smooth planning and execution of all events hosted or catered by the company. You will be the primary point of contact for clients, managing their expectations and coordinating all logistical aspects of their events to guarantee satisfaction. The ideal candidate possesses excellent communication skills, meticulous attention to detail, and a passion for creating flawless experiences. This position offers a fantastic opportunity to grow within the bustling events industry in one of Johannesburg's prime locations. You will work closely with the sales, culinary, and operations teams to deliver exceptional service for a wide range of events, from corporate functions to social celebrations. The dynamic nature of this role requires an individual who is adaptable, proactive, and dedicated to achieving outstanding results in a client-focused environment. Your efforts will directly contribute to the reputation and success of our client's event services.

Key Responsibilities

• Liaise with clients to understand their event needs, providing detailed proposals and quotations.
• Coordinate all event logistics, including venue setup, catering arrangements, AV requirements, and staffing.
• Develop event timelines and ensure all milestones are met.
• Manage client expectations and address any queries or concerns promptly and professionally.
• Work closely with the culinary team to finalize menus and special dietary requirements.
• Oversee on-site event execution, ensuring smooth operations and client satisfaction.
• Conduct post-event follow-ups and gather client feedback.
• Maintain accurate event records and documentation.
• Collaborate with the sales team to generate new business leads and opportunities.

Requirements

• Proven experience as an Events Coordinator or similar role within the hospitality or catering industry.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in MS Office Suite and familiarity with event management software.
• A customer-centric approach with a commitment to delivering exceptional service.
• Ability to remain calm and efficient under pressure.
• Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.
• A degree or diploma in Hospitality Management, Event Management, or a related field is advantageous.
• Familiarity with the Sandton, Gauteng event scene and venues is a plus.

Benefits

• Competitive salary and potential for performance bonuses.
• Exposure to a wide range of prestigious events and high-profile clients.
• Opportunities for professional development and training in event management.
• A vibrant and collaborative team environment.
• Discounted services for personal events.