Banqueting and Events Coordinator

Placements24; Bloemfontein; Hybrid; ZAR 250,000 - 360,000; Full time

Benefits offered by this job

Hybrid work arrangement

Performance-based bonuses

Training and development opportunities

Supportive team environment

Job summary

Placements24 is seeking a motivated Banqueting and Events Coordinator in Bloemfontein. The role blends on-site event management with office-based administration to deliver exceptional experiences for conferences, weddings, and corporate functions.

You will work closely with clients, the culinary team, and service staff to ensure seamless event execution, from planning to post-event debriefs. A Diploma or degree in Hospitality Management or Tourism is advantageous.

Qualifications

• Previous experience in event coordination, banqueting, or hospitality is required.
• Proficiency in Microsoft Office Suite and familiarity with event management software.

Responsibilities

• Coordinate all aspects of banqueting and event services, ensuring client satisfaction and adherence to standards.
• Liaise with clients to understand event requirements, including menu selections and setup.
• Develop detailed event orders (BEOs) and communicate with relevant departments.
• Manage event timelines and logistics to ensure on-time delivery.
• Oversee on-site event execution and troubleshoot issues.
• Collaborate with the culinary team to finalize menus and dietary accommodations.
• Coordinate with the F&B service team to ensure staffing and service quality.
• Maintain accurate event files and contracts, invoices, and communications.
• Assist in developing event proposals and costings.
• Conduct post-event debriefs to gather feedback for improvement.

Skills

Event coordination

Hospitality

Customer service

Microsoft Office

Event management software

Education

Diploma or degree in Hospitality Management/Tourism

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a leading convention center in Bloemfontein, is seeking a motivated and detail-oriented Banqueting and Events Coordinator. This role is vital in ensuring the smooth execution of all catered events, from initial planning to on-site management. You will work closely with clients, the culinary team, and service staff to deliver exceptional experiences for conferences, weddings, and corporate functions. This hybrid role offers a blend of on-site event management and office-based administrative tasks, providing flexibility while maintaining strong client and team engagement in Bloemfontein.

Key Responsibilities

• Coordinate all aspects of banqueting and event services, ensuring client satisfaction and adherence to standards.
• Liaise directly with clients to understand their event requirements, including menu selections, room setup, and audiovisual needs.
• Develop detailed event orders (BEOs) and communicate them effectively to relevant departments.
• Manage event timelines and logistics, ensuring all elements are delivered on schedule.
• Oversee on-site event execution, troubleshooting any issues that arise to ensure seamless operation.
• Work closely with the culinary team to finalize menus and dietary requirement accommodations.
• Coordinate with the F&B service team to ensure adequate staffing and service quality.
• Maintain accurate event files and records, including contracts, invoices, and client communications.
• Assist in the development of event proposals and costing.
• Conduct post-event debriefs with clients and internal teams to gather feedback for continuous improvement.

Requirements

• Previous experience in event coordination, banqueting, or hospitality is required.
• Strong understanding of event logistics, catering operations, and venue management.
• Excellent communication, interpersonal, and customer service skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and familiarity with event management software.
• Ability to work under pressure and manage multiple events simultaneously.
• A team player with the ability to collaborate effectively with various departments.
• Flexibility to work evenings and weekends as required by event schedules.
• A passion for creating memorable event experiences in Bloemfontein.
• Diploma or degree in Hospitality Management, Tourism, or a related field is an advantage.

Benefits

Our client offers a competitive salary and a hybrid work arrangement, balancing office and remote work flexibility. Employees are eligible for performance-based bonuses, ongoing training and development opportunities, and a supportive team environment within Bloemfontein's premier event venue. Join a dynamic team and play a key role in delivering successful events.