Banqueting and Events Coordinator

Placements24; Durban; Hybrid; ZAR 240,000 - 360,000; Full time

Job description

About the Role

Our client, a premier event venue and hotel in Durban, KwaZulu-Natal , is seeking a meticulous and creative Banqueting and Events Coordinator . This hybrid role requires a blend of on-site presence for event execution and off-site flexibility for planning and coordination. You will be instrumental in managing all aspects of banqueting and event services, from initial client consultation to seamless execution. The ideal candidate possesses outstanding organizational skills, a keen eye for detail, and a passion for creating unforgettable experiences. You will work closely with clients to understand their vision, translate it into successful events, and ensure all logistical elements are perfectly coordinated. This position offers a dynamic work environment where no two days are the same, contributing to the reputation of one of Durban's most sought-after event destinations.

Key Responsibilities

• Serve as the primary point of contact for clients booking banqueting and event functions.
• Develop detailed event proposals, menus, and floor plans in collaboration with clients and culinary teams.
• Coordinate all logistical aspects of events, including room setup, audiovisual requirements, and vendor management.
• Oversee the execution of events on-site, ensuring all client requirements are met and standards are upheld.
• Manage event budgets, ensuring profitability and adherence to financial guidelines.
• Liaise with hotel departments (F&B, Sales, Housekeeping, Maintenance) to ensure smooth event operations.
• Conduct pre-event meetings with clients and on-site teams to confirm details.
• Troubleshoot and resolve any issues that arise during events promptly and professionally.
• Maintain accurate records of client communications, event details, and post-event evaluations.
• Stay abreast of industry trends and best practices in event planning and execution.

Requirements

• Minimum of 3-5 years of experience in event coordination, banqueting management, or a similar role within the hospitality industry.
• Proven ability to manage multiple events simultaneously from conception to completion.
• Strong understanding of event logistics, catering operations, and venue management.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software.
• Adept at creating detailed event plans and timelines.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• A diploma or degree in Hospitality Management, Event Management, or a related field is advantageous.
• A creative flair and a passion for delivering exceptional event experiences.

Benefits

• Our client offers a competitive salary of R per annum , coupled with attractive performance bonuses.
• The role includes medical aid and participation in a retirement fund.
• Employees benefit from discounted rates on hotel services and opportunities for professional growth.
• This hybrid role offers the flexibility to balance home-based planning with essential on-site event management in Durban .