Administrative Support Specialist

Placements24; Noord-Kaap; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Salary & benefits

Career growth

Supportive environment

Team activities

Parking

Job summary

Placements24 in Kimberley, South Africa seeks an Administrative Support Specialist to provide comprehensive support across departments. The role emphasizes accuracy, organization, and proactive problem-solving to keep daily operations running smoothly.

You will manage filing systems, coordinate meetings and travel, handle correspondence, and assist with data entry and reporting. A detail-oriented mindset and strong communication are essential to succeed in this role.

Qualifications

• Proven experience in Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with strong multitasking.

Responsibilities

• Provide comprehensive administrative support to management and staff across departments.
• Manage and maintain office filing systems (physical and digital).
• Schedule meetings, arrange travel, and coordinate appointments.
• Handle incoming/outgoing correspondence (emails, calls, mail).
• Assist with data entry, report generation, and document preparation.
• Order and manage office supplies and vendor communications.

Skills

MS Office

Organization

Communication

Multitasking

Teamwork

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a detail-oriented and proactive Administrative Support Specialist to join their team in Kimberley . This role is essential for providing comprehensive administrative assistance to various departments, ensuring the smooth execution of daily operations. The ideal candidate will be highly organized, possess strong communication skills, and have a knack for problem-solving. You will be instrumental in maintaining office efficiency, managing records, and supporting staff with their administrative needs, contributing to a productive and professional atmosphere where attention to detail is highly valued.

Key Responsibilities

• Provide comprehensive administrative support to management and staff across different departments.
• Manage and maintain office filing systems, both physical and digital, ensuring accuracy and accessibility.
• Schedule meetings, appointments, and coordinate travel arrangements as required.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with data entry, report generation, and preparation of various documents.
• Order and manage office supplies, ensuring adequate stock levels and managing vendor communications.

Requirements

• Proven experience as an Administrative Support Specialist or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail, with strong multitasking capabilities.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.

Benefits

• Competitive salary and benefits package.
• Opportunities for skill development and career growth.
• A supportive and professional work environment in Kimberley .
• Regular team activities and a positive company culture.
• On-site parking and access to local amenities.