Administrative Assistant - Operations

Placements24; Kimberley; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Health insurance

Retirement plan

Collaborative environment

Paid time off

Job summary

Placements24 in Kimberley, BC seeks an efficient Administrative Assistant to support the operations team with scheduling, documentation, and general office duties. You will coordinate meetings, manage calendars, and assist with reporting and data entry in a fast-paced environment.

The ideal candidate is highly organized, excels at written and verbal communication, and demonstrates a proactive, collaborative attitude to keep operations running smoothly.

Qualifications

• Previous experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively in a busy setting.
• A proactive and helpful attitude towards supporting the operations team.

Responsibilities

• Provide direct administrative support to the operations department, ensuring operational efficiency.
• Manage and maintain departmental calendars, scheduling meetings and appointments as required.
• Process and organize operational documentation, ensuring accuracy and timely filing.
• Handle incoming and outgoing correspondence, both electronic and physical.
• Assist with the preparation of reports, data entry, and other operational tasks.
• Order and manage office supplies and equipment for the operations team.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Multitasking

Proactive attitude

Tools

Microsoft Office

Job description

About the Role

Our client is seeking an efficient and organized Administrative Assistant to support their operations team in Kimberley . This role is integral to ensuring the smooth running of daily operational tasks and providing essential support to department members. You will handle a variety of responsibilities, including managing schedules, coordinating meetings, processing documentation, and assisting with general office duties. The ideal candidate is detail-oriented, possesses strong communication skills, and is adept at multitasking in a fast-paced environment. This position offers a solid opportunity to build your administrative career within a supportive team.

Key Responsibilities

• Provide direct administrative support to the operations department, ensuring operational efficiency.
• Manage and maintain departmental calendars, scheduling meetings and appointments as required.
• Process and organize operational documentation, ensuring accuracy and timely filing.
• Handle incoming and outgoing correspondence, both electronic and physical.
• Assist with the preparation of reports, data entry, and other operational tasks.
• Order and manage office supplies and equipment for the operations team.

Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively in a busy setting.
• A proactive and helpful attitude towards supporting the operations team.

Benefits

• Competitive annual salary based on skills and experience.
• Access to professional development resources and training.
• Comprehensive health insurance and retirement plan options.
• A collaborative and supportive work environment in Kimberley .
• Paid time off for holidays and personal leave.