Administrative Officer - Port Elizabeth

Placements24; Gqeberha; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Supportive team environment

Leave policies

Job summary

WhatJobs Direct in Port Elizabeth, Eastern Cape, ZA is seeking an Administrative Officer for a hybrid role combining on-site presence with remote work. You will manage correspondence, maintain records, support staff, and contribute to the overall efficiency of the department in a busy environment.

The ideal candidate is proactive with excellent communication and organizational skills, strong attention to detail, and discretion for handling confidential information.

Qualifications

• Proven experience as an Administrative Officer, Senior Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize workload efficiently.
• Discretion in handling confidential information.
• Experience with office management software and virtual collaboration tools is an asset.
• Ability to work independently and as part of a team.
• Must be based in or willing to relocate to Port Elizabeth and fulfill hybrid work requirements.

Responsibilities

• Manage and coordinate office administrative procedures and systems.
• Handle incoming and outgoing correspondence, including emails, faxes, and post.
• Maintain and update company records, databases, and filing systems.
• Schedule meetings, appointments, and manage the executive calendar.
• Prepare and proofread documents, reports, memos, and presentations.
• Provide administrative support to staff and management as required.
• Manage office supplies and equipment inventory, processing purchase orders.
• Assist with travel arrangements and accommodation bookings.
• Liaise with internal departments and external stakeholders on administrative matters.
• Ensure the office environment is well-organized and presentable.
• Assist with basic bookkeeping and expense tracking.
• Contribute to process improvements in administrative functions.
• Support event planning and coordination.

Skills

Organizational skills

Time management

Microsoft Office

Communication

Attention to detail

Discretion

Multitasking

Independent worker

Tools

Office management software

Job description

About the Role

Our client, WhatJobs Direct, is seeking a diligent and experienced Administrative Officer to join their team in Port Elizabeth, Eastern Cape, ZA. This hybrid role offers a dynamic work environment, combining essential on-site presence with the flexibility of remote work. The Administrative Officer will be responsible for a broad range of administrative duties, ensuring the smooth and efficient operation of the office. You will manage correspondence, maintain records, support staff with administrative tasks, and contribute to the overall organization and efficiency of the department. The ideal candidate is proactive, possesses excellent communication and organizational skills, and has a strong commitment to accuracy and detail. This role is key to supporting the operational functions and strategic objectives of our client in Port Elizabeth.

Key Responsibilities

• Manage and coordinate office administrative procedures and systems.
• Handle incoming and outgoing correspondence, including emails, faxes, and post.
• Maintain and update company records, databases, and filing systems.
• Schedule meetings, appointments, and manage the executive calendar.
• Prepare and proofread documents, reports, memos, and presentations.
• Provide administrative support to staff and management as required.
• Manage office supplies and equipment inventory, processing purchase orders.
• Assist with travel arrangements and accommodation bookings.
• Liaise with internal departments and external stakeholders on administrative matters.
• Ensure the office environment is well-organized and presentable.
• Assist with basic bookkeeping and expense tracking.
• Contribute to process improvements in administrative functions.
• Support event planning and coordination.

Requirements

• Proven experience as an Administrative Officer, Senior Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize workload efficiently.
• Discretion in handling confidential information.
• Experience with office management software and virtual collaboration tools is an asset.
• Ability to work independently and as part of a team.
• Must be based in or willing to relocate to Port Elizabeth and fulfill hybrid work requirements.

Benefits

• Competitive annual salary of R .
• Hybrid work model providing a balance of office and remote work.
• Opportunities for professional development and skill enhancement in administration.
• Supportive team environment within a growing organization.
• Access to standard company benefits and leave policies.
• A role with tangible impact on daily operations and organizational efficiency.