Administrative Support Officer

Placements24; Mossel Bay; Hybrid; ZAR 150,000 - 230,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Supportive work environment

Growth opportunities

Job summary

Placements24 in Mossel Bay is seeking an Administrative Support Officer to enable smooth daily operations and support management and staff. You will organize workflows, manage documents, coordinate communications, and assist with procurement of office supplies.

The role offers a hybrid work arrangement and a collaborative environment that values accuracy and initiative. Strong Microsoft Office skills and a proactive attitude are essential for success in this position.

Qualifications

• Proven experience in an administrative support role or similar.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team.

Responsibilities

• Provide comprehensive administrative support to departmental staff and management.
• Manage and maintain organized filing systems , both physical and digital, ensuring data accuracy.
• Prepare and proofread documents, reports, and correspondence with precision.
• Coordinate schedules, meetings, and appointments, ensuring all parties are informed.
• Assist in the procurement and management of office supplies and equipment.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a detail-oriented and efficient Administrative Support Officer to join their team in Mossel Bay . This role is crucial for ensuring the smooth functioning of daily administrative processes and providing indispensable support to management and staff. You will play a key part in organizing workflows, managing documentation, and facilitating communication within the workplace. We aim to find an individual who can blend proactive support with a flexible approach to work, contributing to a productive and positive operational environment.

Key Responsibilities

• Provide comprehensive administrative support to departmental staff and management.
• Manage and maintain organized filing systems , both physical and digital, ensuring data accuracy.
• Prepare and proofread documents, reports, and correspondence with precision.
• Coordinate schedules, meetings, and appointments, ensuring all parties are informed.
• Assist in the procurement and management of office supplies and equipment.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.

Requirements

• Proven experience in an administrative support role or a similar capacity.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Effective verbal and written communication skills.
• A proactive attitude and ability to work independently as well as part of a team.

Benefits

• Competitive salary based on qualifications and experience.
• A hybrid work arrangement offering flexibility.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative work environment.
• Contribution to a company that values employee growth and well-being.