Administrative Operations Specialist

Placements24; Soweto; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive contract rate

Community impact

Flexible working hours

Team environment

Job summary

Placements24 is seeking an organized Administrative Operations Specialist for our Soweto program in Gauteng. You will manage day-to-day office operations, coordinate schedules, handle communications, and maintain essential records to support program delivery and stakeholder engagement.

The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to work independently or as part of a team within a dynamic NGO environment in Soweto.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the organization's office operations to ensure smooth administrative workflow.
• Handle incoming and outgoing correspondence via email, phone, and general inquiries.
• Organize and schedule meetings, appointments, and program-related events.
• Maintain databases, contact lists, and filing systems.
• Prepare and distribute meeting agendas, minutes, and action items.
• Manage office supplies, equipment, and inventory.
• Provide administrative support to program staff and management.
• Assist with basic financial administration, including processing invoices.
• Coordinate communication with program participants, volunteers, and partners.
• Ensure compliance with organizational policies and procedures.

Skills

Microsoft Office Suite

Google Workspace

Organizational skills

Communication skills

Education

Administrative qualification

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role Our client, a vibrant community organization focused on youth development, is seeking an organized and dedicated Administrative Operations Specialist for their program located in Soweto, Gauteng . This crucial role will ensure the efficient day-to-day running of the organization's administrative functions, supporting program delivery and stakeholder engagement. You will be responsible for managing office systems, coordinating schedules, handling communications, and maintaining essential records. The ideal candidate will be a highly motivated individual with excellent organizational skills and a passion for supporting community initiatives. This is a rewarding opportunity to contribute to meaningful work within a dynamic environment in Soweto, Gauteng .

Key Responsibilities

• Manage and maintain the organization's office operations, ensuring a smooth and efficient administrative workflow.
• Handle incoming and outgoing correspondence, including emails, phone calls, and general inquiries.
• Organize and schedule meetings, appointments, and program-related events.
• Maintain and update organizational databases, contact lists, and filing systems.
• Prepare and distribute meeting agendas, minutes, and action items.
• Manage office supplies, equipment, and inventory, ensuring resources are available.
• Provide administrative support to program staff and management as needed.
• Assist with basic financial administration, including processing invoices and expense reimbursements.
• Coordinate communication with program participants, volunteers, and community partners.
• Ensure compliance with organizational policies and procedures.

Requirements

• Proven experience in an administrative or office support role.
• Excellent organizational and time-management skills with a strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage tasks effectively in a dynamic environment.
• Proactive approach to problem-solving and a willingness to take initiative.
• Experience working with community-based organizations or NGOs is an advantage.
• Ability to work both independently and collaboratively as part of a team.
• A relevant administrative qualification is beneficial.
• Must be located in or near Soweto, Gauteng .

Benefits

• Competitive contract rate commensurate with experience.
• Opportunity to contribute to impactful community development programs in Soweto, Gauteng .
• Work within a dedicated and passionate team environment.
• Gain experience in administrative operations within the non-profit sector.
• Flexible working hours subject to operational needs.