Administrative Support Executive

Placements24; LegKraal Gate; On-site; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Modern office facilities

Positive workplace culture

Generous annual leave

On-site role with full engagement

Performance-based bonuses

Training opportunities

Job summary

WhatJobs Direct in Mahikeng, North West, is seeking a highly professional Administrative Support Executive to join our team on-site. This role delivers comprehensive administrative and operational support to senior management and key departments, requiring exceptional organizational skills and proactive problem-solving.

You will manage complex calendars, prepare confidential documents, coordinate communications, organize meetings, handle filing, and assist with onboarding and events,

Qualifications

• Significant experience as Administrative Support Executive or Senior Administrative Assistant.
• Advanced proficiency in Microsoft Office Suite and related office software.
• Exceptional organizational, time-management and multitasking capabilities.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion and confidentiality.
• Proactive, results-oriented approach.
• Ability to work independently and collaboratively within a team.
• Experience in Mahikeng, North West or similar setting is highly preferred.
• A relevant tertiary qualification in Business Administration or related field is a strong asset.

Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread confidential documents, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing action items.
• Maintain organized filing systems, both physical and digital, ensuring data integrity and accessibility.
• Process expense reports, invoices, and other financial documentation accurately.
• Provide logistical support for company events, conferences, and training sessions.
• Assist with onboarding new employees by preparing necessary documentation and resources.
• Manage office supplies, equipment, and ensure the general upkeep of the office environment.
• Undertake special projects and research tasks as assigned by senior management.

Skills

Organizational skills

Time management

Communication

Discretion

Team collaboration

Problem solving

Education

Relevant tertiary qualification in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About the Role WhatJobs Direct is looking for a highly professional and experienced Administrative Support Executive to join our team in Mahikeng, North West . This critical on-site role involves providing comprehensive administrative and operational support to senior management and key departments. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will play a vital role in ensuring the smooth functioning of daily operations, managing complex schedules, and facilitating efficient communication across the organization. This is an excellent opportunity for a seasoned administrative professional to contribute to a dynamic team in the North West region and advance their career within a reputable company.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread confidential documents, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing action items.
• Maintain organized filing systems, both physical and digital, ensuring data integrity and accessibility.
• Process expense reports, invoices, and other financial documentation accurately.
• Provide logistical support for company events, conferences, and training sessions.
• Assist with onboarding new employees by preparing necessary documentation and resources.
• Manage office supplies, equipment, and ensure the general upkeep of the office environment.
• Undertake special projects and research tasks as assigned by senior management.

Requirements

• Significant experience as an Administrative Support Executive, Senior Administrative Assistant, or Executive Assistant.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related office software.
• Exceptional organizational, time-management, and multitasking capabilities.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and a proactive, results-oriented approach.
• Ability to work independently and collaboratively within a team environment.
• Experience working in Mahikeng, North West or a similar professional setting is highly preferred.
• A relevant tertiary qualification in Business Administration or a related field is a strong asset.

Benefits

• Our client offers a competitive salary, comprehensive benefits package, and excellent opportunities for career advancement within a supportive work environment located in Mahikeng .
• Employees have access to ongoing professional development, modern office facilities, and a positive workplace culture.
• The company values work-life balance and provides generous annual leave.
• This role is based on-site, offering full engagement with the office team and resources.
• Performance-based bonuses may be awarded.
• Opportunities for professional training are regularly provided.