Administrative Assistant - Operations

Placements24; LegKraal Gate; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Dynamic operations team

Non-profit exposure

Growth opportunities

Job summary

Placements24 is seeking a highly organized Administrative Assistant to support the operations team in Mahikeng. You will manage calendars, coordinate logistics, handle correspondence, and maintain records to ensure smooth day-to-day office functioning.

The role requires proactive multitasking, excellent communication, and discretion with confidential information. Proficiency in MS Office is essential, with opportunities for growth within a dynamic non-profit environment.

Qualifications

• Experience as Administrative Assistant or similar support role.
• Strong organizational and time-management abilities.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion with confidential information.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Manage calendars, schedule meetings, and arrange travel logistics.
• Handle incoming/outgoing correspondence (emails, calls).
• Maintain organized filing systems (physical and digital).
• Prepare reports, presentations, and other documents.
• Coordinate office supplies and vendor relationships.
• Support planning and execution of operational events.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Multitasking

Tools

Word

Excel

PowerPoint

Outlook

Job description

Our client is seeking a highly organized and efficient Administrative Assistant to support their operations team in Mahikeng . This role is crucial for ensuring the smooth day-to-day functioning of the office and supporting various operational activities. You will be responsible for managing schedules, coordinating logistics, handling correspondence, and maintaining records, playing a key role in the operational efficiency of the organization. This position requires a proactive individual with excellent multitasking abilities and a commitment to providing reliable administrative support.

Key Responsibilities

• Provide comprehensive administrative support to the operations team.
• Manage calendars, schedule meetings, and arrange travel logistics.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems, both physical and digital.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate office supplies and manage vendor relationships.
• Support the planning and execution of operational events and activities.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.
• Strong organizational and time-management skills .
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and ability to handle confidential information.

Benefits

• Competitive annual salary and benefits package.
• Opportunity to work within a dynamic operational team.
• Gain exposure to various aspects of non-profit operations.
• A supportive work environment in Mahikeng .
• Potential for professional growth and development within the organization.