Administrative Coordinator - Hybrid Role

Placements24; Cape Town; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contributions

Professional development

Hybrid work model

Coastal city location

Job summary

Placements24 in Cape Town is seeking a highly organized Administrative Coordinator to join our vibrant team. The role offers a hybrid work arrangement blending in-office collaboration with remote flexibility.

You will support multiple departments, manage office operations, and assist with events and communications. The ideal candidate will have excellent interpersonal, problem-solving, and multitasking abilities, along with a proactive approach to maintaining efficiency and professionalism.

Qualifications

• Proven experience in an administrative or coordinator role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Positive attitude and strong customer service orientation.

Responsibilities

• Manage office supplies inventory and place orders as needed.
• Coordinate with vendors and service providers to ensure facilities are well-maintained and functional.
• Greet visitors, answer phones, and direct inquiries to the appropriate personnel.
• Assist in the preparation and distribution of reports, presentations, and other documents.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Provide support for company events and meetings, both internal and external.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Handle incoming and outgoing mail and deliveries.
• Support the HR department with administrative tasks, such as onboarding new employees.
• Contribute to the positive and efficient functioning of the Cape Town, Western Cape office environment.

Skills

Time management

Organizational skills

Communication

Multitasking

Customer service

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and detail-oriented Administrative Coordinator to join their vibrant team in Cape Town, Western Cape . This role offers a hybrid work arrangement, allowing for a blend of in-office collaboration and remote flexibility. The Administrative Coordinator will be instrumental in providing essential support to various departments, ensuring the smooth day-to-day operations of the office. You will be responsible for a wide range of administrative tasks, from managing office supplies and facilities to assisting with event planning and communication. This is an excellent opportunity for a proactive individual looking to grow their career in a professional and supportive environment. The ideal candidate will possess strong interpersonal skills, excellent problem-solving abilities, and a commitment to maintaining high standards of efficiency and professionalism. We value individuals who can manage multiple priorities effectively and contribute positively to our team dynamic.

Key Responsibilities

• Manage office supplies inventory and place orders as needed.
• Coordinate with vendors and service providers to ensure facilities are well-maintained and functional.
• Greet visitors, answer phones, and direct inquiries to the appropriate personnel.
• Assist in the preparation and distribution of reports, presentations, and other documents.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Provide support for company events and meetings, both internal and external.
• Maintain organized filing systems, both physical and digital, for easy access to information.
• Handle incoming and outgoing mail and deliveries.
• Support the HR department with administrative tasks, such as onboarding new employees.
• Contribute to the positive and efficient functioning of the Cape Town, Western Cape office environment.

Requirements

• Proven experience in an administrative or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• A positive attitude and strong customer service orientation.
• Experience with office equipment and technology.
• Ability to work collaboratively within a team and independently when required.
• Familiarity with scheduling and calendar management tools.
• Understanding of basic office management principles.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work model offering flexibility between office and remote work.
• Opportunity to work in a beautiful coastal city, Cape Town, Western Cape .
• Access to a comprehensive benefits package including medical aid and retirement fund contributions.
• Support for professional development and continuous learning.
• A collaborative and friendly work environment.
• Potential for career advancement within the organization.