Administrative Support Coordinator

Placements24; Benoni; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Well-equipped office

Job summary

Placements24 in Benoni, Gauteng seeks an Administrative Support Coordinator to organize and streamline daily office operations, support multiple departments, and ensure timely handling of documents and communications.

The role includes managing supplies, coordinating travel, processing invoices, and maintaining filing systems with a focus on accuracy and collaboration in a busy office.

Qualifications

• Proven experience in an administrative support or coordination role.
• Strong organizational skills and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication; detail-oriented.

Responsibilities

• Coordinate and manage daily administrative operations, ensuring efficiency and effectiveness.
• Provide support to multiple departments with tasks such as scheduling, correspondence, and record-keeping.
• Manage office supplies, equipment, and maintenance, ensuring the office is well-equipped.
• Organize and prepare documents for meetings, including agendas and minutes.
• Handle incoming and outgoing mail and deliveries.
• Maintain accurate and organized filing systems, both physical and digital.
• Assist with travel arrangements and accommodation bookings for staff.
• Process invoices, expense reports, and other financial documentation.
• Respond to general inquiries from staff and external visitors.
• Contribute to process improvements for administrative tasks.

Skills

Organizational skills

Multitasking

Communication

Detail-oriented

Teamwork

Education

Administrative qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is actively seeking a highly organized and efficient Administrative Support Coordinator to join their busy office in Benoni, Gauteng . This role is crucial for ensuring the smooth operation of daily administrative functions. The ideal candidate will be a proactive individual with excellent multitasking abilities and a keen eye for detail. You will be responsible for providing comprehensive administrative support to various departments, managing office logistics, and ensuring that all administrative tasks are completed accurately and on time. This is an excellent opportunity for a dedicated administrative professional to contribute to a dynamic team in the Benoni, Gauteng area and further develop their career.

Key Responsibilities

• Coordinate and manage daily administrative operations, ensuring efficiency and effectiveness
• Provide support to multiple departments with tasks such as scheduling, correspondence, and record-keeping
• Manage office supplies, equipment, and maintenance, ensuring the office is well-equipped
• Organize and prepare documents for meetings, including agendas and minutes
• Handle incoming and outgoing mail and deliveries
• Maintain accurate and organized filing systems, both physical and digital
• Assist with travel arrangements and accommodation bookings for staff
• Process invoices, expense reports, and other financial documentation
• Respond to general inquiries from staff and external visitors
• Contribute to process improvements for administrative tasks

Requirements

• Proven experience in an administrative support or coordination role
• Strong organizational skills and the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Detail-oriented with a commitment to accuracy
• Ability to work independently and as part of a team
• Good interpersonal skills and a professional demeanor
• Experience in the Benoni, Gauteng region is advantageous
• A relevant administrative qualification or equivalent experience
• Discretion in handling confidential information

Benefits

This full-time position offers a competitive salary of R per annum, along with access to company benefits including medical aid and a provident fund. Our client is committed to fostering a positive work environment and provides opportunities for professional growth. Employees will work in a well-equipped office space in Benoni, Gauteng and be part of a collaborative and supportive team. This role is perfect for an aspiring administrative professional looking to make a real impact.