Senior Administrative Specialist

Placements24; Paarl; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Medical aid

Retirement planning

Annual performance bonuses

Job summary

Placements24 in Paarl, Western Cape, is seeking a seasoned Senior Administrative Specialist to join our client’s team on-site. This pivotal role focuses on managing complex administrative tasks, supporting departmental functions, and driving operational efficiency.

The ideal candidate has 5+ years of progressive admin experience, strong MS Office skills, and a proactive, detail-oriented mindset. You will lead admin initiatives, coordinate projects, and ensure high-quality documentation and

Qualifications

• 5+ years of progressive experience in administrative roles, with senior-level responsibilities.
• Strong MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Experience coordinating complex administrative projects and operations.

Responsibilities

• Oversee daily administrative operations and tasks.
• Coordinate departmental projects, timelines, and resources.
• Develop and implement efficient administrative systems and procedures.
• Prepare, edit, and proofread documents, reports, and correspondence.
• Manage calendars, meetings, and travel logistics for staff.
• Maintain filing systems, both physical and digital.
• Liaise with stakeholders, addressing inquiries professionally.
• Assist in budget management and expense tracking for administrative functions.
• Provide training and guidance to junior administrative staff.
• Handle confidential information with discretion and integrity.
• Contribute to process improvement initiatives within the administrative department.

Skills

Administrative coordination

Microsoft Office

Budget management

Stakeholder communication

Project coordination

Leadership

Education

Tertiary qualification in Administration or related field

Tools

None

Job description

About the Role

Our client is seeking a highly experienced and organized Senior Administrative Specialist to join their esteemed organization in Paarl, Western Cape . This pivotal role involves managing complex administrative tasks, supporting departmental functions, and ensuring operational efficiency. The ideal candidate will demonstrate exceptional organizational abilities, a proactive mindset, and a commitment to delivering high-quality administrative support. This is an on-site position, offering a structured and collaborative work environment where attention to detail and professionalism are paramount. The role is integral to the smooth functioning of the company's administrative operations.

Key Responsibilities

• Manage and oversee daily administrative operations and tasks.


• Coordinate departmental projects, timelines, and resources.


• Develop and implement efficient administrative systems and procedures.


• Prepare, edit, and proofread various documents, reports, and correspondence.


• Manage calendars, schedule meetings, and arrange travel logistics for staff.


• Maintain accurate and organized filing systems, both physical and digital.


• Liaise with internal and external stakeholders, addressing inquiries professionally.


• Assist in budget management and expense tracking for administrative functions.


• Provide training and guidance to junior administrative staff.


• Handle confidential information with discretion and integrity.


• Contribute to process improvement initiatives within the administrative department.

Requirements

• A minimum of 5 years of progressive experience in administrative roles, with significant experience as a Senior Specialist or similar.


• Demonstrated expertise in managing complex administrative projects and operations.


• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent written and verbal communication skills.


• Strong analytical and problem-solving capabilities.


• Exceptional organizational skills and meticulous attention to detail.


• Ability to prioritize tasks, manage time effectively, and meet deadlines.


• Proven ability to work independently and lead administrative initiatives.


• Discretion and professionalism in handling sensitive information.


• Relevant tertiary qualification in Administration, Business Management, or a related field is highly desirable.

Benefits

• A competitive salary package commensurate with experience and expertise.


• Comprehensive benefits including medical aid and retirement planning.


• Significant opportunities for career advancement and professional development.


• A supportive and professional work environment located in Paarl .


• Annual performance bonuses and other incentives.


• Company-sponsored training programs.