Administrative Specialist

Placements24; Paarl; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development

Job summary

Placements24 invites applications for an Administrative Specialist based in Paarl, Western Cape. The role focuses on maintaining efficient administrative operations, supporting multiple departments, and upholding high standards of organization and professionalism.

The ideal candidate will have 3–5 years of experience in administration, a National Diploma in Administration, and strong skills in MS Office. This on-site position offers stability and opportunities for professional growth within a

Qualifications

• 3–5 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and manage time effectively in a busy environment.

Responsibilities

• Manage and execute a variety of administrative tasks to support departmental operations.
• Assist in the preparation and distribution of documents, reports, and presentations.
• Maintain and update records, databases, and filing systems with accuracy.
• Coordinate meetings, including scheduling, preparing materials, and taking minutes.
• Handle incoming and outgoing communications, such as emails, phone calls, and mail.
• Manage office supplies, equipment, and vendor relationships.
• Provide general administrative support to staff members as required.
• Assist in the implementation of new administrative procedures and systems.
• Ensure a well-organised and efficient office environment.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Multitasking

Education

National Diploma in Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a reputable organisation based in the historic town of Paarl, Western Cape , is seeking to hire a dedicated and skilled Administrative Specialist . This role is essential for ensuring the efficient operation of administrative functions, providing robust support to various departments, and maintaining high standards of organisation and professionalism. The ideal candidate will possess a keen eye for detail, excellent problem-solving abilities, and a comprehensive understanding of modern administrative practices. This position offers a stable, on-site working environment within the beautiful Winelands region of Paarl , providing a consistent and predictable workday.

Key Responsibilities

• Manage and execute a variety of administrative tasks to support departmental operations.
• Assist in the preparation and distribution of documents, reports, and presentations.
• Maintain and update records, databases, and filing systems with accuracy.
• Coordinate meetings, including scheduling, preparing materials, and taking minutes.
• Handle incoming and outgoing communications, such as emails, phone calls, and mail.
• Manage office supplies, equipment, and vendor relationships.
• Provide general administrative support to staff members as required.
• Assist in the implementation of new administrative procedures and systems.
• Ensure a well-organised and efficient office environment.

Requirements

• A National Diploma or equivalent qualification in Administration or a related field.
• Minimum of 3-5 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and manage time effectively in a busy environment.
• Proactive approach to identifying and resolving administrative challenges.
• Good interpersonal skills and a team-player attitude.
• Experience working in the Western Cape is a plus.

Benefits

Our client offers a competitive salary of per annum, along with other valuable benefits. These include contributions to a medical aid scheme and a retirement fund, ensuring financial security. Employees will enjoy a professional and supportive work environment in Paarl, Western Cape . Opportunities for professional development and skill enhancement are provided. This position offers a stable, full-time commitment with the potential for career growth within a respected organisation.