Administrative Assistant II

Placements24; Benoni; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary package

Hybrid work model offering balance of

Opportunities for professional develop

Collaborative and supportive work env

Exposure to diverse business ops in GA

Contribution to a well-established com

Job summary

Placements24 is seeking an experienced Administrative Assistant II to provide essential support within the Benoni, Gauteng office. This role requires strong organization, efficiency, and professionalism to help daily operations run smoothly in a busy environment.

You will manage diverse tasks, assist multiple teams, coordinate schedules, handle communications, and support onboarding of new staff. The hybrid arrangement blends in-office collaboration with remote flexibility.

Qualifications

• Previous administrative experience in an office setting.
• Proficient in MS Office and document management.
• Strong communication, organization, and time-management skills.
• Ability to work in a hybrid office environment with discretion.

Responsibilities

• Provide comprehensive administrative support to designated departments and personnel.
• Manage and coordinate meeting schedules, including booking rooms and preparing materials.
• Handle incoming and outgoing communications efficiently, ensuring timely responses.
• Prepare, proofread, and edit various documents, including reports and presentations.
• Maintain organized physical and digital filing systems for easy access to information.
• Assist with travel arrangements, including flights and accommodation bookings.
• Monitor and manage office supplies inventory, ensuring adequate stock levels.
• Process expense reports and assist with invoice management.
• Support the onboarding and integration of new team members.
• Act as a point of contact for internal and external queries related to administrative matters.

Skills

Organizational skills

Communication skills

Microsoft Office

Teamwork

Problem-solving

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is looking for an experienced Administrative Assistant II to provide essential support within their Benoni, Gauteng office. This role demands a high level of organization, efficiency, and professionalism, as you will be instrumental in facilitating the smooth operation of daily activities. The successful candidate will manage diverse administrative tasks, support various teams, and ensure that all office operations run seamlessly. This position offers a hybrid work arrangement, allowing for a blend of in-office collaboration in Benoni and remote flexibility. We are seeking a detail-oriented individual with excellent communication skills and a proactive approach to problem-solving, who is eager to contribute to a busy and productive work environment.

Key Responsibilities

• Provide comprehensive administrative support to designated departments and personnel.
• Manage and coordinate meeting schedules, including booking rooms and preparing materials.
• Handle incoming and outgoing communications efficiently, ensuring timely responses.
• Prepare, proofread, and edit various documents, including reports and presentations.
• Maintain organized physical and digital filing systems for easy access to information.
• Assist with travel arrangements, including flights and accommodation bookings.
• Monitor and manage office supplies inventory, ensuring adequate stock levels.
• Process expense reports and assist with invoice management.
• Support the onboarding and integration of new team members.
• Act as a point of contact for internal and external queries related to administrative matters.

Requirements

• Previous experience as an Administrative Assistant, preferably at a level II or equivalent.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to adapt to a hybrid work model, demonstrating responsibility in both remote and office settings.
• High level of accuracy and attention to detail.
• Familiarity with common office software and procedures.
• Discretion when handling confidential information.
• A cooperative attitude and ability to work effectively in a team.
• A proactive approach to identifying and resolving administrative challenges.

Benefits

• Competitive salary package.
• Hybrid work model offering a balance of office and remote work in Benoni.
• Opportunities for professional development and skill enhancement.
• Collaborative and supportive work environment.
• Exposure to diverse business operations within Gauteng.
• Contribution to a well-established company.