Administrative Support Assistant

Placements24; Polokwane; Vor Ort; ZAR 120.000 - 180.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Exposure to marketing/advertising

Professional development opportunities

Team-building activities

Zusammenfassung

Placements24 in Polokwane, Limpopo, ZA seeks an Administrative Support Assistant to ensure smooth office operations and support to creative and client services teams. The role is on-site and requires a proactive, detail-oriented individual with excellent communication skills.

You will manage calendars, coordinate meetings, handle correspondence, and maintain filing systems while supporting travel, onboarding, and presentations.

Qualifikationen

• Proven experience in administrative support or assistant role.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of accuracy and attention to detail.

Aufgaben

• Manage and organize complex calendars for multiple team members, including scheduling client meetings and internal reviews.
• Prepare and distribute meeting agendas, take minutes, and track action items.
• Handle incoming and outgoing communications, including emails, phone calls, and physical mail.
• Organize and maintain office filing systems, both digital and physical.
• Assist with travel arrangements and expense reporting for staff.
• Order and manage office supplies, ensuring adequate stock and cost-effectiveness.
• Welcome clients and visitors, providing a professional first impression.
• Support the onboarding process for new employees with administrative tasks.
• Assist with the preparation of presentations and marketing materials.
• Perform ad-hoc administrative duties as required to support the team's objectives.

Kenntnisse

Calendar management

Communications

Microsoft Office

Time management

Independent work

Team collaboration

Ausbildung

High school diploma

Office administration qualification

Tools

Microsoft Office Suite

Jobbeschreibung

About the Role

Our client, a dynamic marketing and advertising agency, is seeking a proactive and detail-oriented Administrative Support Assistant for their Polokwane, Limpopo, ZA office. This role is essential for ensuring the smooth operation of the office and providing crucial support to the creative and client services teams. The ideal candidate is a highly organized individual with excellent communication skills and a can-do attitude. You will be responsible for a variety of administrative tasks, including managing schedules, coordinating meetings, handling correspondence, and maintaining office organization. This is a fantastic opportunity to be part of a vibrant and fast-paced industry, contributing directly to the success of a growing agency. The position requires an on-site presence to facilitate seamless collaboration and client interaction.

Key Responsibilities

• Manage and organize complex calendars for multiple team members, including scheduling client meetings and internal reviews.
• Prepare and distribute meeting agendas, take minutes, and track action items.
• Handle incoming and outgoing communications, including emails, phone calls, and physical mail.
• Organize and maintain office filing systems, both digital and physical.
• Assist with travel arrangements and expense reporting for staff.
• Order and manage office supplies, ensuring adequate stock and cost-effectiveness.
• Welcome clients and visitors, providing a professional first impression.
• Support the onboarding process for new employees with administrative tasks.
• Assist with the preparation of presentations and marketing materials.
• Perform ad-hoc administrative duties as required to support the team's objectives.

Requirements

• Proven experience in an administrative support or assistant role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively, as well as collaboratively within a team.
• High level of accuracy and attention to detail.
• Experience with calendar management and event coordination.
• A customer-service oriented approach.
• Must be available to work on-site in Polokwane, Limpopo, ZA.
• High school diploma or equivalent; a qualification in administration or office management is beneficial.

Benefits

• Competitive salary aligned with industry standards.
• Exposure to the exciting world of marketing and advertising.
• Opportunities for professional development and skill enhancement.
• A creative, energetic, and collaborative work environment.
• Be part of a supportive team based in Polokwane, Limpopo, ZA.
• Regular team-building activities and social events.