Office Administrator - Project Support

Placements24; Polokwane; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary package

Polokwane role exposure

Project administration experience

Supportive team

Job summary

Placements24 in Polokwane, Limpopo seeks an experienced Office Administrator to provide essential project support for our growing engineering firm. You will organize workflows, manage documentation, and assist the project management team to keep initiatives on track.

Key duties include coordinating meetings, preparing agendas and minutes, handling correspondence, maintaining filing systems, and supporting travel arrangements.

Qualifications

• Proven experience as Office Administrator or similar role, preferably with project experience.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including reports, plans, and correspondence, ensuring accurate and organized filing.
• Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Assist with the preparation of project-related presentations and documents.
• Handle general office duties such as managing correspondence, answering phones, and greeting visitors.
• Maintain office supplies inventory and coordinate procurement as needed.
• Assist with travel arrangements for project personnel.
• Update project tracking systems and databases with relevant information.
• Liaise with internal departments and external stakeholders to facilitate project communication.
• Ensure the office environment is well-maintained and functional for project teams.
• Support the onboarding of new project staff with administrative tasks.

Skills

Organizational skills

Time management

Communication skills

MS Office

Team player

Tools

Project management software

Job description

About the Role

Our client, a rapidly growing engineering firm, is seeking a highly organized and proactive Office Administrator to provide essential project support for their Polokwane branch. This role is critical in ensuring the smooth operational flow of the office and supporting the project management team. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. This position offers a fantastic opportunity to be involved in diverse administrative tasks within a dynamic project-driven environment in Polokwane, Limpopo. We are looking for an individual who is eager to contribute to project success through efficient administrative practices.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including reports, plans, and correspondence, ensuring accurate and organized filing.
• Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Assist with the preparation of project-related presentations and documents.
• Handle general office duties such as managing correspondence, answering phones, and greeting visitors.
• Maintain office supplies inventory and coordinate procurement as needed.
• Assist with travel arrangements for project personnel.
• Update project tracking systems and databases with relevant information.
• Liaise with internal departments and external stakeholders to facilitate project communication.
• Ensure the office environment is well-maintained and functional for project teams.
• Support the onboarding of new project staff with administrative tasks.
• Contribute to the overall efficiency and success of project operations in Polokwane.

Requirements

• Proven experience as an Office Administrator or in a similar administrative support role, preferably with project experience.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.
• A proactive and resourceful approach to problem-solving.
• Familiarity with project management software is a plus.
• Understanding of office procedures and administrative best practices.
• Knowledge of the local business environment in Polokwane, Limpopo.

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a key support role for an expanding firm in Polokwane.
• Gain valuable experience in project administration.
• Supportive and dynamic work environment.
• Contribute directly to the success of important projects.