Administrative Specialist - Mossel Bay Regional Office

Placements24; Mossel Bay; Presencial; ZAR 180.000 - 300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary package

Medical and retirement benefits

Opportunities for professional growth

Team events and positive workplace

Travel allowances

Performance bonuses

Descripción de la vacante

Placements24 in Mossel Bay, Western Cape, is seeking an Administrative Specialist to support multiple departments and maintain office efficiency. The role requires proactive multitasking, strong organizational skills, and discretion with confidential information.

You will coordinate meetings, prepare reports, and assist with onboarding and events to support daily operations. The ideal candidate has 4+ years in administration, proficiency in Microsoft Office, and excellent written and verbal

Formación

• 4+ years of administrative or office management experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Discretion and ability to handle confidential information.
• Experience in event coordination is a plus.
• A relevant diploma or certificate in business administration is advantageous.
• Proactive approach to problem-solving and continuous improvement.

Responsabilidades

• Manage day-to-day office operations and maintain administrative efficiency.
• Coordinate meetings, appointments, and travel for management and staff.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Serve as a point of contact for internal and external communications.
• Assist with event planning and execution for office activities.
• Process invoices and support basic bookkeeping tasks.
• Ensure the office environment is well-maintained and presentable.
• Support new employee onboarding processes.

Conocimientos

Organizational skills

Written and verbal communication

Multitasking

Problem solving

Educación

Diploma or certificate in business administration

Herramientas

Microsoft Office Suite

Descripción del empleo

About the Role Our client seeks a highly efficient and organized Administrative Specialist to join their team in Mossel Bay, Western Cape . This role is fundamental to the smooth operation of the regional office, providing comprehensive administrative support across various departments. The successful candidate will be proactive, possess excellent multitasking skills, and have a strong aptitude for problem-solving. You will be responsible for a diverse range of duties, ensuring all administrative functions are performed to a high standard. This is an excellent opportunity for a seasoned administrative professional to contribute to a well-established company and make a tangible impact on daily operations. You will play a key role in maintaining office efficiency and supporting the professional image of the organization.

Key Responsibilities

• Managing day-to-day office operations and ensuring administrative efficiency.
• Coordinating meetings, appointments, and travel arrangements for management and staff.
• Preparing, editing, and distributing correspondence, reports, and presentations.
• Maintaining organized filing systems, both physical and digital.
• Managing office supplies and equipment, ensuring adequate stock levels.
• Serving as a point of contact for internal and external communications.
• Assisting with event planning and execution for office activities.
• Processing invoices and supporting basic bookkeeping tasks.
• Ensuring the office environment is well-maintained and presentable.
• Supporting new employee onboarding processes.

Requirements

• A minimum of 4 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Discretion and ability to handle confidential information.
• Experience in event coordination is a plus.
• A relevant diploma or certificate in business administration is advantageous.
• Proactive approach to problem-solving and a commitment to continuous improvement.
• Must be able to work effectively within a team and independently.

Benefits

• Competitive salary package reflecting skills and experience.
• Comprehensive medical and retirement benefits.
• Opportunities for professional growth and development.
• A stable and supportive work environment in Mossel Bay, Western Cape .
• Regular team events and a positive workplace culture.
• Contribution towards travel allowances.
• Performance bonuses based on individual and company achievements.