Office Administrator - Mossel Bay

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid contribution

Provident fund

Professional development

Coastal town work environment

Job summary

Placements24 in Mossel Bay, Western Cape, is seeking an organised and proactive Office Administrator to oversee day-to-day administrative functions and act as the central point of contact for staff and visitors. The role supports a professional office environment in a coastal town, with attention to detail and strong coordination across teams.

The successful candidate will handle reception, correspondence, calendar management, filing, and procurement of supplies while enabling smooth operations.

Qualifications

• Proven experience in an Office Administrator or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities, with the capacity to multitask.

Responsibilities

• Oversee the reception area, greeting visitors and handling incoming calls and general enquiries.
• Manage office correspondence, including sorting and distributing mail and emails.
• Schedule appointments, manage calendars, and coordinate meeting logistics.
• Maintain office filing systems, both physical and digital, ensuring accuracy and easy retrieval.
• Order and manage office supplies, stationery, and equipment, ensuring sufficient stock.

Skills

Organisational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking an organised and proactive Office Administrator to manage the day-to-day administrative functions of their office located in the scenic coastal town of Mossel Bay, Western Cape . This role is vital for ensuring the smooth operation of the workplace, providing essential support to staff, and maintaining a professional office environment. The successful candidate will be the central point of contact for internal and external communications and will possess excellent organisational skills and a keen eye for detail. This is a great opportunity to join a company that values its employees and offers a balanced work environment in a sought-after location, contributing to the efficiency of operations in this beautiful part of the country.

Key Responsibilities

• Oversee the reception area, greeting visitors and handling incoming calls and general enquiries.
• Manage office correspondence, including sorting and distributing mail and emails.
• Schedule appointments, manage calendars, and coordinate meeting logistics.
• Maintain office filing systems, both physical and digital, ensuring accuracy and easy retrieval.
• Order and manage office supplies, stationery, and equipment, ensuring sufficient stock.
• Provide general administrative support to management and staff as required.

Requirements

• Proven experience in an Office Administrator or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities, with the capacity to multitask.
• Ability to work independently and as part of a team.

Benefits

• Competitive annual salary with potential for performance-based bonuses.
• Hybrid work model offering flexibility between office and remote work.
• Contribution to a medical aid scheme and provident fund.
• Opportunities for professional development and skills enhancement.
• A welcoming and supportive work environment in Mossel Bay.