Administrative Assistant II

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 in Mossel Bay, Western Cape, seeks an Administrative Assistant II to support management and staff with calendar management, document preparation, and travel arrangements.

This hybrid role combines remote work with on-site days in Mossel Bay; the ideal candidate is highly organized with excellent communication skills and a proactive approach to problem-solving.

Qualifications

• Experience as Administrative Assistant, preferably at level II.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Able to work independently and in a team.
• Attention to detail and accuracy.
• Familiarity with hybrid work models and virtual collaboration tools.
• Must be able to work from Mossel Bay, Western Cape, ZA for designated on-site days.
• Proactive approach to problem-solving.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage office calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems, both physical and digital.
• Prepare and format documents, reports, and presentations.
• Assist with travel arrangements and process expense reports.
• Manage office supplies and ensure the office environment is well-maintained.
• Provide support for departmental projects as required.
• Ensure efficient communication flow within the office and with external parties.
• Assist with onboarding new employees and provide administrative guidance.

Skills

Organizational skills

Time-management

Written and verbal communication

Independent and team work

Attention to detail

Familiarity with hybrid/virtual tools

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a dedicated and proactive Administrative Assistant II to support their operations in **Mossel Bay, Western Cape, ZA**. This role is critical in ensuring the smooth execution of daily administrative tasks and providing essential support to our team. As a hybrid position, you will enjoy the benefit of splitting your time between working remotely and from our Mossel Bay office, offering a flexible and engaging work environment. The ideal candidate will be highly organized, possess excellent communication skills, and have a keen eye for detail. This is an excellent opportunity for an experienced administrative professional to contribute to a reputable organization and advance their career within the beautiful **Western Cape** region.

Key Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage office calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems, both physical and digital.
• Prepare and format documents, reports, and presentations.
• Assist with travel arrangements and process expense reports.
• Manage office supplies and ensure the office environment is well-maintained.
• Provide support for departmental projects as required.
• Ensure efficient communication flow within the office and with external parties.
• Assist with onboarding new employees and provide administrative guidance.

Requirements

• Previous experience as an Administrative Assistant, preferably at a level II capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Attention to detail and accuracy in all tasks.
• Familiarity with hybrid work models and virtual collaboration tools.
• Must be able to work from **Mossel Bay, Western Cape, ZA** for designated on-site days.
• A proactive approach to problem-solving.

Benefits

• This role offers a competitive salary, the flexibility of a hybrid work arrangement, and opportunities for professional growth within a supportive company culture.
• You will benefit from a balanced work environment that combines the advantages of remote work with essential in-office collaboration.
• Working in **Mossel Bay, Western Cape, ZA**, provides a unique lifestyle opportunity.
• We are committed to providing a positive and productive workplace where your contributions are recognized and valued.
• This is a stable, full-time position with potential for career advancement.