Administrative Manager - Coastal Property Management

Placements24; Mossel Bay; Hybrid; ZAR 550,000 - 850,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid

Retirement fund

Professional development

Hybrid work arrangement

Coastal location

Job summary

Placements24 is recruiting an experienced Administrative Manager to oversee all administrative operations from Mossel Bay, Western Cape. The role entails managing a small team, refining policies, and supporting senior management with high-level administrative functions in a coastal, hybrid-work setting.

The ideal candidate has 5–7 years in a senior admin role, strong leadership and planning skills, and familiarity with office management and real estate operations.

Qualifications

• Minimum 5–7 years of experience in a managerial or senior administrative role.
• Proven experience leading administrative teams.
• Strong understanding of administrative processes and office management.
• Experience in property management or real estate is highly desirable.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency with Microsoft Office and management software.

Responsibilities

• Oversee and manage the day-to-day administrative operations of the company.
• Lead, mentor, and develop a team of administrative staff, ensuring high performance and productivity.
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
• Manage budgets for administrative expenses and ensure cost-effective operations.
• Coordinate with other departments to ensure seamless information flow and operational alignment.
• Oversee office management, including facilities, supplies, and vendor relationships.
• Manage and maintain company records, databases, and filing systems.
• Prepare reports, presentations, and correspondence for senior management.
• Ensure compliance with relevant regulations and company policies.
• Act as a key point of contact for internal and external stakeholders regarding administrative matters in Mossel Bay .

Skills

Leadership

Team management

Budget management

Operational planning

Communication

Problem solving

Tools

MS Office

ERP/Management software

Job description

About the Role

Our client, a prominent player in the coastal property management sector, is seeking an experienced and dynamic Administrative Manager to oversee administrative operations from their offices in the scenic town of Mossel Bay, Western Cape . This senior role is responsible for ensuring the efficient functioning of all administrative processes, managing a small administrative team, and providing high-level support to the senior management team. The ideal candidate will possess strong leadership qualities, exceptional organizational skills, and a deep understanding of administrative best practices, ideally within the property or real estate industry. This is a key position within our client's operations in the beautiful Mossel Bay region, contributing significantly to their success in Western Cape .

Key Responsibilities

• Oversee and manage the day-to-day administrative operations of the company.
• Lead, mentor, and develop a team of administrative staff, ensuring high performance and productivity.
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
• Manage budgets for administrative expenses and ensure cost-effective operations.
• Coordinate with other departments to ensure seamless information flow and operational alignment.
• Oversee office management, including facilities, supplies, and vendor relationships.
• Manage and maintain company records, databases, and filing systems.
• Prepare reports, presentations, and correspondence for senior management.
• Ensure compliance with relevant regulations and company policies.
• Act as a key point of contact for internal and external stakeholders regarding administrative matters in Mossel Bay .

Requirements

• A minimum of 5-7 years of experience in a managerial or senior administrative role.
• Proven experience in managing and leading administrative teams.
• Strong understanding of administrative processes, office management, and operational efficiency.
• Experience within the property management or real estate industry is highly desirable.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with relevant management software.
• Strong leadership, communication, and interpersonal skills.
• Ability to develop and implement strategic administrative plans.
• Problem-solving skills and a proactive approach to challenges.
• Must be able to work a hybrid schedule and reside within commuting distance of Mossel Bay, Western Cape .

Benefits

• Competitive salary package commensurate with experience and role.
• Opportunity to lead administrative functions in a growing company.
• Contribution to medical aid and a retirement fund.
• Professional development and training opportunities.
• A chance to work in a desirable coastal location.
• Hybrid work arrangement for improved work-life balance.
• Positive and collaborative work culture.