Executive Secretary

Placements24; Mossel Bay; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary package

Medical aid and retirement benefits

Employee discounts on services and lod

Paid annual leave

Job summary

Placements24 in Mossel Bay, Western Cape is seeking an experienced Executive Secretary to support senior management. The role requires managing complex calendars, travel arrangements, and preparation of reports and presentations.

The ideal candidate will have 5+ years of executive secretarial experience, excellent communication skills, and a high level of discretion. A professional demeanor and the ability to thrive in a fast-paced hospitality group environment are essential.

Qualifications

• Minimum of 5 years of experience as an Executive Secretary or similar role.
• A relevant secretarial or administrative qualification is preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail, and discretion.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior executives.
• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other important documents.
• Act as a primary point of contact for internal and external communications directed at executives.
• Organize and manage meeting logistics, including room bookings, catering, and agendas.
• Maintain confidential files and records with utmost discretion.
• Conduct research and compile data for executive decision-making.
• Assist with event planning and coordination for company functions.
• Handle expense reporting and invoice processing for executives.
• Ensure efficient communication flow between executives and other departments or external parties.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Secretarial/Administrative qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the role: Our client, a well-established tourism and hospitality group, is seeking a highly skilled and professional Executive Secretary to support their senior management team in Mossel Bay, Western Cape. This pivotal role demands exceptional organizational abilities, discretion, and a proactive approach to managing the day-to-day administrative needs of executives. The successful candidate will be responsible for managing complex schedules, coordinating travel, preparing detailed reports, and acting as a key liaison between management and various stakeholders. This is an exciting opportunity to contribute to a dynamic industry and play an integral part in the smooth functioning of a leading organization within Mossel Bay, Western Cape. We are seeking a candidate who exhibits a high degree of professionalism, excellent communication skills, and the ability to thrive in a fast-paced environment. Your attention to detail and commitment to providing superior administrative support will be highly valued. The company is committed to fostering a supportive work environment and offers significant opportunities for professional growth and development within the hospitality sector. This role is crucial for maintaining executive efficiency and facilitating strategic decision-making.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior executives.
• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other important documents.
• Act as a primary point of contact for internal and external communications directed at executives.
• Organize and manage meeting logistics, including room bookings, catering, and agendas.
• Maintain confidential files and records with utmost discretion.
• Conduct research and compile data for executive decision-making.
• Assist with event planning and coordination for company functions.
• Handle expense reporting and invoice processing for executives.
• Ensure efficient communication flow between executives and other departments or external parties.

Requirements

• Minimum of 5 years of experience as an Executive Secretary or similar role, preferably in hospitality or tourism.
• Exceptional organizational and time management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail, and discretion.
• Ability to anticipate needs and work proactively.
• Experience in managing complex travel arrangements.
• A relevant secretarial or administrative qualification is preferred.
• Familiarity with the Mossel Bay, Western Cape area is an advantage.
• Professional demeanor and strong interpersonal skills.

Benefits

• Competitive salary package commensurate with experience.
• Opportunities for career advancement within the hospitality group.
• Comprehensive medical aid and retirement benefits.
• Employee discounts on company services and accommodations.
• A stimulating and beautiful work environment in Mossel Bay, Western Cape.
• Paid annual leave and sick leave.
• Professional development and training programs.
• Supportive management team.
• Potential for performance-based bonuses.