Administrative Specialist

Placements24; Bloemfontein; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Professional development

Team events

Job summary

Placements24 is seeking a detail-oriented Administrative Specialist to support operations in Bloemfontein. You will manage reception, coordinate meetings, maintain filing systems, and prepare documents to keep the office running smoothly.

The ideal candidate has strong Microsoft Office skills, excellent organizational abilities, and effective communication. You will work both independently and as part of a team in a busy office environment, with opportunities for development.

Qualifications

• Experience in administrative roles is required.
• Strong MS Office skills (Word, Excel, Outlook).
• Excellent organizational abilities and multitasking capability.
• Clear communication and interpersonal skills.
• Ability to work independently or in a team in a Bloemfontein office.

Responsibilities

• Manage office reception, greet visitors, and handle calls.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain and update company databases and filing systems.
• Prepare and proofread documents, correspondence, and reports.
• Manage office supplies and place orders as needed.
• Provide comprehensive administrative support to the team and management.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Reception & front-desk

Teamwork

Calendar management

Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Our client is seeking a detail-oriented Administrative Specialist to support their operations based in Bloemfontein . This role is vital for ensuring the efficient functioning of the office, managing various administrative tasks, and supporting departmental needs. You will be a key point of contact for internal and external inquiries, ensuring clear communication and prompt resolution of administrative matters. This position is ideal for a proactive individual who thrives in an organized office environment and is committed to providing exceptional administrative support.

Key Responsibilities

• Manage office reception, including greeting visitors and handling incoming calls.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain and update company databases and filing systems.
• Prepare and proofread documents, correspondence, and reports.
• Manage office supplies inventory and place orders as needed.
• Provide comprehensive administrative support to the team and management.

Requirements

• Proven experience as an Administrative Specialist or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and ability to manage multiple tasks.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team in a dedicated office setting in Bloemfontein .

Benefits

• Competitive annual salary.
• Comprehensive health and retirement benefits.
• Opportunities for professional development and training.
• A supportive and stable office environment in Bloemfontein .
• Team-building activities and company events.